Executive Assistant

Strategic HR Client•Cincinnati, OH

17d

About The Position

The Executive Assistant increases the effectiveness, capacity, and external reach of a leader responsible for Found Village’s development strategy, major donor and investor relationships, external partnerships, and executive-level revenue leadership. This high-trust role manages executive time, preparation, communication, information, relationship coordination, and follow-through so important opportunities and commitments move forward with clarity. It is an elevated executive support position, not a Chief of Staff, Operations leadership, or Development leadership role. The Executive Assistant strengthens the capacity of the External Co-Executive Director to build relationships, advance investment opportunities, represent Found Village, and lead development strategies. Success is reflected in how effectively the executive can lead because meetings, relationships, information, communication, and commitments are prepared, coordinated, and supported with care. Found Village believes transformational relationships can change a young person’s life and that a connected village sustains that change. The organization partners with families and communities, helping teens and their families understand and navigate the systems they are part of, while filling gaps in support and elevating young people’s voices.

Requirements

Experience providing high-level executive support in a relationship-driven, fast-moving environment.
Exceptional organization, prioritization, communication, and follow-through, with the ability to manage many moving pieces.
Strong judgment and discretion when handling confidential information, executive access, sensitive relationships, and unclear situations.
Excellent written communication skills and the ability to adapt tone to donors, investors, board members, partners, staff, and community stakeholders.
A proactive, context-aware approach, with the confidence to make routine decisions, recommend thoughtful trade-offs, and recognize when executive judgment is required.
Comfort communicating upward, respectfully reminding senior leaders of commitments, and following through without overstepping authority.
Ability to build practical systems, document recurring processes, use technology effectively, and create continuity others can understand.
A collaborative, service-oriented mindset and genuine satisfaction in helping another leader become more effective.

Responsibilities

Manage the executive calendar to reflect priorities and protect time for major donor and investor engagement, external relationships, preparation, strategy, and follow-through.
Anticipate scheduling conflicts, recurring commitments, deadlines, travel, events, and preparation needs before they become urgent.
Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and clear objectives for important meetings.
Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders.
Capture decisions, commitments, owners, and next steps; track executive follow-through and surface unresolved items at the appropriate time.
Draft and organize executive correspondence while maintaining the executive’s voice, relationship context, and Found Village’s professional standards.
Organize executive files, materials, contact information, and reference documents so valuable information remains visible and accessible.
Coordinate reliable handoffs to the Director of Development and other responsible roles so relationship information and commitments enter the appropriate systems.
Build repeatable templates, checklists, timelines, briefing formats, and workflows that reduce administrative friction and dependence on memory.
Handle confidential and sensitive information with discretion, mature judgment, clear boundaries, and accurate representation of authority.