Executive Assistant - COO

WellPower • Denver, CO

7d • Hybrid

About The Position

The Executive Assistant serves as a strategic partner to the Chief Operating Officer, operating with exceptional judgment, strong project management knowledge, and a proactive, solutions-oriented mindset. This role supports the COO in managing complex priorities, driving high-impact initiatives, coordinating Senior Leadership activities, and strengthening communication across the COO’s team. The Executive Assistant manages sensitive information with absolute discretion, ensures operational excellence, and helps enable the organization’s mission by maximizing the COO’s effectiveness.

Requirements

• Bachelor’s degree preferred (Business, Communications, Organizational Development, or related field), or equivalent professional experience
• Minimum of 5+ years of experience directly supporting C-suite or senior executives
• Proven ability to manage confidential or sensitive executive-level information
• Experience preparing executive-level presentations, reports, or formal communications
• Experience coordinating travel and managing executive expense reporting
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams)

Nice To Haves

• Experience with project management tools (e.g., Asana) preferred

Responsibilities

• Manage and optimize the COO’s complex calendar, prioritizing meetings and anticipating scheduling needs
• Coordinate, track, and support execution of cross-departmental strategic projects and initiatives
• Serve as the strategic intake and prioritization lead for the COO, filtering information and requests to enable focus on high-value priorities
• Anticipate the Office of the COO’s needs and proactively remove obstacles to progress
• Facilitate communication and alignment within the Office of the COO.
• Coordinate all COO meetings, including agenda development, materials preparation, and follow-up action tracking
• Act as the primary point of contact for COO regarding logistics, information requests, and meeting follow-ups
• Draft, edit, and prepare internal and external communications, presentations, and reports
• Coordinate and manage COO travel arrangements and expense reporting
• Plan, coordinate, and execute COO events, offsites, and key leadership meetings with a high level of detail and accuracy
• Manage confidential information with discretion, sound judgment, and professionalism
• Support cross-organizational initiatives by preparing briefings, summaries, and decision-ready materials for the COO
• Perform other duties as assigned

Benefits

• Compensation & Benefits: $64,000-$75,000 per year
• For complete overview of our robust Benefits: https://wellpower.org/workplace-of-choice/
• The posted range represents the full hiring range. Offers will not exceed this range, the majority of candidates are placed near the midpoint based on experience and qualifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive