Executive Assistant (President/COO & Events) - Hybrid
About The Position
Do you love helping companies run efficiently by doing whatever it takes to deliver results? In this high-impact role, no two days will be the same. If you like variety, thrive on making an impact across the business, and take pride in making sure your team has everything they need to succeed, this job is for you. Our ideal candidate will be proactive, adaptable, and able to manage multiple tasks efficiently with a positive attitude. You will be the trusted point person managing our President and COO’s schedule and key interactions with customers, Board members, and investors. As the mastermind and executor of TrueCar events, you are proactive, detail-oriented, and take full accountability for results while juggling multiple initiatives. You’re a sharp, reliable relationship-builder who people truly love working with. This hybrid (in-office 2 to 3 days a week) Santa Monica, CA-based role reports to our President and COO, and may support multiple executive team members.
Requirements
- Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high-growth environment.
- Comfortable with supporting multiple executives with various asks across a leadership team.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Drives operational projects from concept to completion through strategic planning, meticulous organization, and rigorous document tracking.
- Mastery of complex scheduling and calendar management - leveraging technology to optimize and streamline scheduling.
- Approachable demeanor with excellent written and verbal communication skills.
- Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research, communications, and ideation.
- Strong vendor management and negotiation skills.
- Ability to work independently as well as collaboratively in a team environment.
Responsibilities
- Assist the executive team with scheduling meetings, appointments, and travel arrangements.
- Prioritize and manage multiple calendars to ensure time efficiency.
- Coordinate internal and external meetings, ensuring all logistical details are handled.
- Serve as a trusted steward of sensitive information by ensuring all confidential files and data remain highly organized and secure.
- Be a point person for administrative projects- assisting with some, delegating tasks with others. You are a person who "knows everything" and is always able to help.
- Proactively assess executive needs and assist to avoid bottlenecks.
- Collaborate with executive leaders on the planning, organizing, and execution of functional events and off-site meetings.
- Bring creativity and fun to all TrueCar events- internal and external- to delight customers, investors, and employees.
- Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
- Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event's goals.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
