Executive Assistant

Maven Robotics • Santa Clara, CA

12d • Onsite

About The Position

Maven Robotics is hiring an Executive Assistant to provide high-level support to its CEO, with the potential to expand support to the CFO over time. This is a highly visible, high-trust role in a fast-paced technical environment. The Executive Assistant will serve as a strategic partner who anticipates needs, understands priorities, and helps the CEO operate effectively, while moving between executive support, problem-solving, strategic priorities, and office management.

The role is based onsite in Santa Clara, California. Maven Robotics designs, builds, and deploys intelligent robotics for logistics and manufacturing, with a mission to activate autonomous labor at scale and build toward infinitely elastic industrial capacity.

Requirements

• At least 6 years of Executive Assistant experience, including significant experience supporting C-level or senior executives.
• Experience working within a technology company or technical environment.
• Ability to operate as a strategic partner, anticipate needs, understand the bigger picture, and exercise independent judgment.
• Exceptional organizational and time-management skills, including the ability to manage multiple priorities and rapidly changing schedules.
• Strong experience with complex calendar management and executive email/inbox management.
• Excellent written and verbal communication skills and strong attention to detail.
• Highly proactive and resourceful, with the ability to take ownership without waiting for direction.
• Ability to work onsite in Santa Clara, California.

Nice To Haves

• Previous experience supporting a founder, CEO, or multiple senior executives.
• Background in an early-stage or high-growth startup environment.
• Familiarity with robotics, AI, hardware, or another deeply technical industry.
• Exposure to office management, workplace operations, or vendor coordination.
• A track record of building processes and bringing structure to fast-moving environments.

Responsibilities

• Act as a strategic partner to the CEO by understanding priorities, anticipating needs, and helping focus time and attention on high-impact work.
• Own the CEO’s complex, frequently changing calendar; manage priorities, conflicts, and scheduling across internal and external stakeholders.
• Manage and prioritize the CEO’s inbox and communications, ensuring important requests and follow-ups are handled appropriately.
• Coordinate meetings, travel, agendas, and logistics; anticipate needs and resolve issues before they become blockers.
• Serve as a trusted point of contact for employees, candidates, investors, partners, and other external stakeholders.
• Handle sensitive and confidential information with judgment, discretion, and professionalism.
• Support office management, including coordinating vendors, office supplies, team meals, visitors, and day-to-day workplace needs.
• Own special projects and operational needs, bringing structure and solutions to ambiguous problems.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed