Executive Assistant

University of North Texas System • Denton, TX

8d • Onsite

About The Position

The Executive Assistant assists the Dean of the College of Engineering with daily responsibilities and provides confidential administrative and secretarial support. Duties include preparing correspondence, processing calls and visitors, maintaining office files, and assisting with meetings, travel preparations, and college operations. The position also serves as office manager for the Dean’s Office.

The College of Engineering provides undergraduate core curriculum and offers bachelor’s, master’s, and doctoral degrees. Its Dean’s Office supports the teaching, learning, and research efforts of the college’s academic departments.

Requirements

• Bachelor’s degree and five years of highly responsible and varied office administration or business management experience, or an equivalent combination of education, training, and experience.
• Advanced MS Office skills.
• Knowledge of and experience with accounting and budgeting procedures.
• Ability to communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, adjust to constant changes, handle multiple tasks, and coordinate the work of others.
• Ability to keep complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan, and organize multiple programs and assignments effectively.
• Ability to handle complex and confidential tasks with judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships with individuals and teams.
• Knowledge of policies, practices, procedures, and terminology of the assigned function.

Nice To Haves

• Two years of experience providing direct support to academic unit leadership.

Responsibilities

• Oversee administrative operations in the Dean’s Office.
• Provide personal assistance to the Dean, including maintaining the calendar, appointments, correspondence, and files.
• Interpret policies and procedures for faculty, staff, and students.
• Develop and maintain organizational and staffing plans.
• Hire, supervise directly or indirectly, and evaluate subordinates.
• Provide input and administrative support for proposed programs and operational changes.
• Maintain contact and liaison with other University offices and with administrative officers and executive officers of external agencies.
• Coordinate events, special assignments, and projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior