Executive Assistant

Blockbrain•Stuttgart, AR

22d•Hybrid

About The Position

Blockbrain is hiring an Executive Assistant to support its management team as the company scales. The role sits close to the center of a fast-growing AI startup and takes ownership of the coordination and administrative work that enables leadership to focus on priorities. The Executive Assistant will proactively manage the CEO’s calendar and inbox, prepare and follow up on meetings, coordinate stakeholders, arrange travel, manage correspondence, and support bookkeeping and finance administration. The role also involves reporting regularly to the Chief of Staff on open topics and bottlenecks, and handling sensitive information with discretion. The position is based on a flexible work model, with on-site work in Stuttgart three days per week and flexible working hours. After probation, working from abroad for up to eight weeks per year is possible. The stated fixed salary is €50,000, with a variable component described as part of a highly competitive overall package. Equipment includes a MacBook, iPhone, and headset.

Requirements

At least three years of experience as an Executive Assistant, Office Manager, or in a comparable role.
Excellent organizational skills and a structured approach while managing multiple moving tasks.
Confidence using MS Office, Google Workspace, and tools such as Slack.
Ability to handle confidential and sensitive information trustworthily.
A hands-on mentality, with willingness to take on tasks of any size and anticipate work proactively.
Service-oriented and detail-oriented, with genuine enjoyment in making others’ work easier.
Fluent written and spoken German and English.
Use AI tools in daily work to draft documents, prepare meetings, and speed up recurring tasks.
Curiosity about using Blockbrain’s platform and testing AI workflows that make coordination smarter and more scalable.

Nice To Haves

Experience in a startup, scale-up, or other fast-paced environment.

Responsibilities

Proactively own the CEO’s calendar and inbox, prioritizing, preparing, and protecting time for important work.
Report regularly to the Chief of Staff on open topics, bottlenecks, and areas requiring action.
Prepare and follow up on meetings with agendas, materials, and clear next steps.
Plan and book travel end to end, including flights, hotels, and logistics.
Manage correspondence and email on behalf of the management team and keep communication flowing.
Coordinate internal and external stakeholders, ensuring alignment, accountability, and follow-through.
Support bookkeeping and finance administration, including invoices, receipts, expense reports, and coordination with the tax advisor.
Handle confidential information discreetly and act as a trusted point of contact for the leadership team.