Executive Assistant

Roche•Indianapolis, IN

21h•Onsite

About The Position

Provide high-level, strategic administrative and operational support to senior leaders within Legal and Commercial Enablement. This role serves as a trusted partner, enabling leaders to operate effectively by managing priorities, optimizing workflows, and driving coordination across complex, cross-functional initiatives. The Executive Assistant exercises sound judgment, discretion, and autonomy in handling sensitive and confidential matters. This role requires a proactive mindset, strong business acumen, and the ability to anticipate needs, solve problems, and influence outcomes in a fast-paced, matrixed environment.

Requirements

Bachelor’s degree with 4+ years of relevant experience OR Associate’s degree with 5+ years of relevant experience supporting senior leaders
Experience supporting executives in a fast-paced, matrixed organization
Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools (e.g., Teams, Zoom)
Demonstrated ability to manage multiple priorities with minimal supervision
Strong problem-solving skills and attention to detail
Ability to exercise sound judgment and maintain confidentiality

Nice To Haves

Experience supporting Legal, Compliance, or Commercial teams
Strong business acumen and understanding of corporate operations
Experience managing complex projects or initiatives
Ability to influence without authority and build strong relationships across functions
Experience creating executive-level presentations and communications
High level of adaptability and comfort with ambiguity

Responsibilities

Manage complex calendars, ensuring alignment with business priorities and strategic initiatives.
Anticipate scheduling conflicts and proactively resolve competing demands.
Coordinate domestic and international travel, including contingency planning.
Serve as a liaison across Legal, Commercial Enablement, and other internal/external stakeholders.
Support planning and execution of leadership meetings, offsites, and key business reviews.
Track and follow up on action items, ensuring accountability and timely execution.
Prepare, review, and refine presentations, communications, and reports for executive audiences.
Draft correspondence and messaging on behalf of leadership.
Ensure consistency, accuracy, and professionalism in all materials.
Assist with cross-functional projects, including coordination, documentation, and status tracking.
Help streamline processes and identify opportunities for operational efficiency.
Act as a point of contact for special initiatives and ad hoc requests.
Handle highly sensitive information with discretion and integrity.
Exercise independent judgment in decision-making and problem-solving.
Contribute to improving administrative processes, tools, and ways of working.
Support quality objectives through daily actions and continuous improvement mindset.