Executive Assistant

HydroGeoLogic, Inc • Reston, VA

1d • $91,025 - $136,537 • Hybrid

About The Position

HGL is seeking an Executive Administrative Assistant to provide high-level Corporate administrative support to our CEO, Executive Vice Presidents, and other executive leadership teams located in the Reston, VA office and across the company. This is a full-time, in-office (preferred) or hybrid position (minimum 3 days in the office) based in our Reston, VA office.

Requirements

• Minimum of 6 years of demonstrated office and project administration experience
• High School degree, plus additional training; or education in areas of specialization equivalent to an associate degree
• Experience supporting senior leaders or teams
• The successful candidate will be expected to have the ability to understand and perform work assignments within the general prescribed guidelines
• Proven attention to detail and the ability to prioritize work and remain organized
• Strong analytical, organizational, multi-tasking, written, and verbal communication skills
• Experience proactively supporting teammates and contributing to team efforts beyond assigned duties, when necessary
• Ability to handle confidential information with discretion
• Proficiency in MS Office Suite including Outlook, Word, Excel and PowerPoint.
• Experience with Adobe Acrobat, SharePoint and AI (Chat GPT, Copilot, others)
• Ability to learn new software programs relevant to office and project administration
• Problem-solving skills and ability to work independently
• Professional demeanor and reliability

Nice To Haves

• B.A. degree is preferred. Study in area of business administration is a plus
• Experience working in a project-oriented organization or environmental industry
• Strong decision-making and judgment skills
• High emotional intelligence and stakeholder management skills
• Experience managing sensitive or high-stakes communications
• Experience managing budgets or expenses
• Event planning or travel coordination expertise
• Advanced knowledge of MS Word, PowerPoint and Excel
• Advance experience with Adobe Acrobat, SharePoint, and Chat GPT

Responsibilities

• Working with CEO and other EVP’s to create presentations and reports
• Supporting the corporate counsel with administrative support, as needed
• Working with senior staff to coordinate, plan and schedule Corporate Management meetings
• Working with VP of Finance, DoD and Civilian Agencies Program Directors in preparing monthly progress reports and updating KPI’s that track performance against goals across the enterprise
• Tracking other key statistics and data with input from operations and senior leaders
• Sitting in on Board meetings and other confidential and proprietary meetings and taking notes, producing reports and minutes, keeping track of deliverables and scheduling workflow as needed to facilitate completion
• Back-up to Executive Staff for preparing financial documents to include expense reports and coordinating accounts payable for senior staff
• Maintaining and updating BOD and Subcommittees reports

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees