Executive Assistant

Ascend Performance Materials•Houston, TX

12d

About The Position

The Executive Assistant provides high-level administrative and organizational support to Vice Presidents on the Executive Leadership Team. This role operates in a fast-paced, high-volume environment requiring exceptional judgment, discretion, and the ability to manage multiple priorities with accuracy and efficiency. The Executive Assistant serves as a trusted partner to senior leaders, enabling effective execution through proactive coordination, clear communication, and seamless administrative support.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Minimum of 10 years of progressive administrative experience, with recent experience supporting C-suite or senior executive leaders strongly preferred.
Demonstrated experience operating in fast-paced, high-volume environments with shifting priorities.
Proficiency with enterprise systems and tools, including SAP, Concur, and Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat).

Nice To Haves

Exceptional organizational and time-management skills with strong attention to detail.
Service-oriented mindset with the ability to anticipate executive needs and exercise sound judgment.
Strong written and verbal communication skills; professional presence and interpersonal effectiveness.
Ability to manage multiple priorities simultaneously while maintaining quality and accuracy.
High level of integrity with proven ability to handle confidential information appropriately.
Resourceful, proactive, and capable of working independently with minimal direction.
Collaborative team player who builds strong working relationships across the organization.

Responsibilities

Manage complex calendars for Vice Presidents, balancing competing priorities and anticipating scheduling needs.
Serve as a primary administrative point of contact, coordinating across internal teams and external partners.
Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
Plan and execute executive, board-level, and business meetings, including agendas, pre-work, logistics, and follow-up.
Prepare presentations, reports, spreadsheets, and visual materials that clearly and concisely communicate information.
Coordinate domestic and international travel arrangements, ensuring efficient use of time and cost.
Manage expense reporting and procurement card processes in compliance with company policies.
Enter and track SAP purchase requisitions, including coordination of new vendor setup and payment approvals.
Maintain organized documentation and records in accordance with company retention policies.
Act as part of the extended administrative team, providing backup support to peers as needed.
Contribute to continuous improvement of administrative processes and best practices across the executive support function.