Executive Assistant

CHI Health Immanuel • Omaha, NE

65d • $21 - $29

About The Position

The Executive Assistant supports senior leadership at both Immanuel Medical Center and Mercy Hospital, serving as a strategic administrative partner to the president, chief nursing officer, chief medical officer, and chief operating officer. The role provides high-level administrative leadership and support, oversees daily administrative operations, and serves as a primary point of contact while independently managing routine matters. It requires organizational knowledge, sound judgment, discretion, strong communication, and advanced technology proficiency.

The Executive Assistant anticipates business needs and plans and organizes work in support of leaders. The role independently manages and coordinates calendars and itineraries, prepares and edits documents and presentations, coordinates complex travel, and runs standard reports while creating or analyzing custom reports as needed. The position may delegate or outsource standard administrative processes when resources are available, takes independent action to meet critical business objectives, and sets and monitors its own objectives and standards.

Requirements

• High school graduate with general studies.

Nice To Haves

• Bachelor’s degree and six years of administrative experience.
• Four additional years of administrative experience beyond the experience requirements above, for a preferred total of ten years.

Responsibilities

• Oversee and support daily administrative operations for senior leaders.
• Act as a primary point of contact and independently manage routine matters.
• Anticipate business needs and plan and organize work in support of leaders.
• Proactively manage, analyze as needed, and coordinate leaders’ calendars and itineraries.
• Create and edit documents, spreadsheets, presentations, and organizational charts, including developing complex materials independently.
• Coordinate travel arrangements, including complex itineraries, using standard processes and resources.
• Run and distribute standard reports, and create or analyze custom reports as needed.
• Complete standard administrative processes and organizational tasks, delegating or outsourcing when resources are available.
• Take independent action to meet critical business objectives and set and monitor objectives and standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED