Executive Assistant

Integra • Dallas, TX

7d • Onsite

About The Position

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership. The role optimizes executive effectiveness by managing priorities, protecting time, coordinating communication flow, and reducing day-to-day operational friction. The Executive Assistant acts as a trusted partner to leadership and is expected to demonstrate professionalism, discretion, sound judgment, ownership, proactive thinking, and adaptability in a fast-paced, high-visibility environment.

The successful candidate will thrive in complex, rapidly changing environments and independently manage competing priorities while keeping leaders prepared, organized, and focused on high-value business objectives. The role is based 100% onsite at Integra’s corporate office in the far North Dallas/Plano area.

Requirements

• At least 5 years of Executive Assistant, executive operations, or high-level administrative support experience.
• Proven experience supporting senior leadership in a fast-paced environment.
• Strong judgment, prioritization, and decision-making skills.
• Excellent written and verbal communication abilities.
• High level of professionalism, executive presence, and discretion.
• Advanced organizational and multitasking capabilities.
• Ability to anticipate needs and proactively solve problems.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing complex calendars, executive travel, expense reporting, and meeting coordination.
• Ability to operate independently with minimal oversight.
• Strong relationship-building and interpersonal skills.
• Ability to manage competing priorities and rapidly changing schedules with composure and accuracy.

Nice To Haves

• Bachelor’s degree preferred.
• Experience supporting cross-functional coordination and executive-level operations preferred.

Responsibilities

• Manage executive calendars through strategic prioritization and proactive conflict resolution.
• Coordinate complex meetings, schedules, and logistics across internal and external stakeholders.
• Prepare agendas, briefing materials, presentations, and executive meeting preparation documents.
• Manage executive communication flow, including inbox triage, follow-ups, and prioritization of requests.
• Arrange complex travel logistics, including flights, hotels, transportation, itineraries, and contingency planning.
• Prepare, manage, and reconcile expense reports and executive-related financial documentation.
• Serve as a primary point of contact and administrative gateway for assigned executives.
• Support executive decision-making through organization, preparation, research, and operational coordination.
• Coordinate cross-functional meetings, projects, and operational initiatives.
• Anticipate scheduling conflicts, operational challenges, and executive needs before escalation.
• Maintain confidentiality when handling sensitive business information and executive communications.
• Support client interactions, executive readiness, and high-level meeting coordination.
• Monitor priorities, deadlines, and follow-through to ensure operational alignment and execution.
• Build strong working relationships across departments, leadership teams, clients, and external partners.
• Provide high-touch, professional support that enhances executive effectiveness and organizational efficiency.

Benefits

• Competitive pay with incentive opportunities recognizing results and contributions.
• Medical, dental, and vision coverage.
• Life and disability insurance programs.
• Voluntary benefits options.
• Generous paid time off.
• Education assistance and tuition support.
• Retirement and savings programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed