Executive Assistant

WVU Medicine

10d • Onsite

About The Position

Provides administrative and secretarial support to Executive Leadership and performs diversified administrative and secretarial functions. The position supports assigned executives by managing calendars and travel arrangements, preparing and composing documents, recording meeting minutes, handling telephone inquiries, and gathering information for meetings. The role requires confidentiality, sound judgment, organization, attention to detail, and proficiency with Microsoft Office.

Requirements

• High school diploma or equivalent and four years of high-level administrative experience; or an associate’s degree and two years of high-level executive office experience; or a bachelor’s degree.
• Experience in a high-level executive office setting.
• Strong computer, communication, writing, organizational, and transcription skills.
• Demonstrated proficiency with Microsoft Office software, including Word, Outlook, Excel, and PowerPoint.
• Ability to maintain a high level of confidentiality.
• Ability to work independently and exercise good judgment, with exemplary attention to detail.

Responsibilities

• Provide confidential administrative support.
• Maintain assigned executives’ daily appointment calendars and make travel and lodging arrangements as required.
• Prepare correspondence, reports, memoranda, special projects, technical papers, and related materials for department staff.
• Compose letters and memoranda from dictation, verbal direction, or knowledge of hospital policies and procedures.
• Record meeting minutes to maintain accurate records of decisions.
• Answer telephone calls and provide information in accordance with hospital policy.
• Collect and prepare information for assigned leaders to use in meetings with executive staff members and outside individuals.
• Follow standard precautions at all times.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED