Executive Assistant

Connexus Credit Union•Wausau, WI

10d•Remote

About The Position

Connexus Credit Union is hiring a remote Executive Assistant for a temporary contract role, not a permanent employment opportunity. The role is expected to last approximately from November 30, 2026, through the end of March 2027. The Executive Assistant provides detailed, high-level support to executives and the Executive Services team in a fast-paced, evolving environment. The position manages calendars, correspondence, travel, confidential information, expenses, vendor arrangements, meeting logistics, and event support. It also serves as a liaison between executives and other departments and exercises administrative judgment in decisions affecting employees, costs, and service quality.

Requirements

Associate’s degree or commensurate experience.
At least 5 years of experience as an Executive Assistant.
Availability during evening hours and weekends for executive requests.
Proficiency with PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint).
Demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence.
Ability to be flexible, multitask, work in a fast-paced and challenging environment, and adapt to changing job priorities.

Responsibilities

Provide high-level, detailed executive support to executives and the Executive Services team.
Manage calendars and assist with scheduling and arranging appointments and meetings; research and secure travel arrangements as needed.
Screen, evaluate, and process executives’ daily mail and email; research and respond to questions, provide information, or route correspondence as appropriate.
Interact with a wide range of people using tact, discretion, diplomacy, sensitivity, creativity, and accountability.
Serve as a liaison between each executive and other departments within the organization.
Prioritize and independently manage multiple projects simultaneously.
Handle highly confidential information accurately and thoroughly.
Provide solutions and make decisions regarding vendor contracts, including event and catering contracts.
Process expense reports, corporate card reimbursements, travel expense reconciliations, and other financial activities in a timely and efficient manner.
Provide backup support for planning and executing events, taking minutes, and other event support as directed by executives and the Board of Directors, including leadership and board retreats, the Annual Meeting, and all-staff meetings.
Participate in Executive Assistant team meetings on best practices, training and development, and office coverage.
Exercise administrative judgment and take responsibility for decisions and results affecting employees, costs, or service quality within supported functional areas.
Prepare meeting materials and presentations, coordinate logistics, and take minutes at weekly team or project meetings as requested.