Executive Assistant

Child Enrichment•Augusta, GA

10d

About The Position

The Executive Assistant provides high-level administrative and organizational support to the Executive Director of Child Enrichment. As a trusted partner, this role manages scheduling, coordinates board and committee activities, tracks commitments and deadlines, supports donor and grant activities, assists with events and staff administration, and helps ensure organizational priorities are followed through. The position requires initiative, discretion, confidentiality, and independent management of details so the Executive Director can focus on leadership, strategy, fundraising, community relationships, and the organization’s mission. The Executive Assistant is supervised by the Executive Director and primarily supports that role unless other responsibilities are specifically delegated. The position also supports meetings, board governance, donor and fundraising activities, grant administration, events and special projects, communications and social media, and staff administration. Responsibilities include preparing materials and records, coordinating follow-up, maintaining confidential files, supporting onboarding and employment eligibility verification, and assisting with organizational communications. Occasional evening and weekend hours are required for fundraising events, board activities, and other organizational functions.

Requirements

Bachelor’s degree preferred; significant relevant professional experience may be considered in lieu of a degree.
Exceptional organizational and time-management skills, including the ability to manage multiple priorities and deadlines.
Strong initiative and ability to anticipate needs, identify next steps, and work independently.
Excellent attention to detail, problem-solving skills, and follow-through.
Excellent verbal and written communication skills.
Strong professional judgment and ability to maintain strict confidentiality.
Ability to communicate professionally and confidently with staff, board members, donors, community partners, volunteers, and other stakeholders.
Commitment to the mission and values of Child Enrichment, Inc.

Nice To Haves

Previous experience providing executive-level, senior administrative, nonprofit, board, or organizational support.
Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience with Microsoft Copilot and other approved AI-assisted productivity tools for meeting documentation, task tracking, correspondence, and administrative efficiency, subject to organizational confidentiality and information-security policies.
Experience with social media platforms, Canva or similar design tools, and email marketing or website content systems.

Responsibilities

Manage the Executive Director’s calendar, meetings, appointments, events, and other commitments.
Prepare agendas, correspondence, reports, presentations, meeting materials, and other documents.
Track the Executive Director’s commitments, deadlines, follow-up items, and action items; anticipate needs and gather information and materials proactively.
Coordinate travel, registrations, itineraries, and related logistics as assigned.
Maintain strict confidentiality regarding organizational, personnel, donor, and board matters.
Coordinate leadership, staff, and other meetings involving the Executive Director; attend designated meetings and document decisions, assignments, deadlines, and action items.
Follow up with directors, staff, board members, and others regarding outstanding assignments and deadlines on behalf of the Executive Director.
Maintain visibility of major organizational projects and help ensure commitments are completed.
Prepare and distribute Board of Directors meeting packets and supporting materials; coordinate board and committee meetings, communications, schedules, and follow-up.
Maintain board records, including meeting materials, minutes, policies, rosters, committee records, and governance documents; track board and committee action items and assist with onboarding and engagement as assigned.
Schedule and track donor, sponsor, and community partner contacts and meetings; maintain follow-up information and next steps related to those relationships.
Assist with sponsorship outreach, tracking, correspondence, fulfillment, and follow-up, and prepare materials for donor, sponsor, and community meetings.
Maintain a calendar of grant application, reporting, and funding deadlines; gather required attachments, supporting documentation, signatures, and information.
Maintain organized electronic grant files and records; assist with grant applications, reports, submissions, and follow-up, coordinating with program and finance staff as needed.
Assist with event invitations, sponsorships, guest lists, auction logistics, board involvement, communications, and other event needs; provide event-day support, including occasional evening and weekend hours.
Coordinate post-event follow-up, acknowledgments, documentation, and outstanding action items; assist with special projects and organizational initiatives.
Assist with planning, drafting, scheduling, and publishing social media content across Child Enrichment’s platforms in coordination with the Executive Director.
Draft and edit newsletters, announcements, email communications, website updates, and other materials; help promote events, programs, volunteer opportunities, and organizational initiatives.
Coordinate collection of approved photos, stories, program updates, and other content from staff; monitor social media messages and comments and route inquiries or sensitive matters appropriately.
Help maintain consistent branding, accurate information, confidentiality, and approval processes in public communications.
Coordinate staff meetings, including scheduling, agendas, materials, and follow-up; assist with maintaining organizational policies and administrative records.
Coordinate new employee onboarding, prepare materials, collect required forms, arrange orientation logistics, and ensure completion of onboarding checklists.
Create and maintain organized, confidential employee personnel and onboarding files, including hiring documentation, in accordance with organizational policies and applicable record-retention requirements.
Coordinate Form I-9 completion and submit E-Verify cases for new hires within required timelines as an authorized and trained user.
Track outstanding onboarding documentation and follow up with new employees and appropriate staff to ensure timely completion.
Coordinate employee recognition, celebrations, and anniversaries as assigned; coordinate employee evaluation schedules and related documentation.
Track follow-up items between the Executive Director and directors or other staff.
Perform other duties as assigned by the Executive Director.