Executive Assistant

LIVING DESERT DBA THE LIVING DESERT•Palm Desert, CA

10d•Hybrid

About The Position

The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, Chief Operating Officer, and Development leadership, ensuring the smooth and efficient operation of the executive office while supporting the daily activities of the Development Department. This role manages scheduling, correspondence, and expense reporting; serves as a key liaison to the Board of Trustees; and supports board and committee communications, meetings, and documentation. The Executive Assistant also maintains critical records, prepares reports, and supports donor-related data management, including work in DonorPerfect. Success in this role requires strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities while working collaboratively as a dependable team member. This role requires sound judgment, the ability to anticipate needs, and a proactive approach to supporting executive leadership.

Requirements

Strong verbal and written communication skills, with the ability to communicate clearly, concisely, and persuasively.
Strong typing, vocabulary, and basic mathematical skills.
Exceptional interpersonal skills and the ability to work collaboratively with colleagues, volunteers, donors, and leadership.
Ability to work effectively in a team environment.
Willingness to build and maintain professional relationships.
Ability to perform duties with a high degree of independence, integrity, and ethical standards.
Ability to work in a hands-on, fast-paced departmental environment.
Exceptional organizational skills and attention to detail.
Ability to read reports, gather and analyze data, and compile information for written reports.
Proficiency with personal computers and software programs including Word, Outlook, Excel, Sound Organizer, and fundraising software, with preference given to DonorPerfect experience.
Minimum of three years of experience as an Executive Assistant, Executive Secretary, Office Manager, or in a similar administrative support role, along with the skills listed above.
Must possess a valid California driver’s license and be insurable under The Living Desert’s automobile policy.

Nice To Haves

DonorPerfect experience

Responsibilities

Assist the CEO, COO, and Development leadership with assigned responsibilities and duties.
Support the daily operations of the Administrative Office as needed.
Work collaboratively as part of a team to complete priorities in a timely and professional manner.
Support the CEO’s work with the Board of Trustees and Board Committees.
Coordinate Board of Trustees communications, activities, meetings, and documentation.
Serve in designated roles such as Notary, Historian, and Proofreader for the organization.
Compose general correspondence for the CEO and manage related administrative tasks efficiently, including calendar appointments and expense reports.
Handle incoming and outgoing calls and messages for the CEO and Board of Trustees, and route calls appropriately.
Draft and manage correspondence and materials requested by the CEO or members of the Board of Trustees.
Record, transcribe, and distribute minutes for Board of Trustees meetings and committee meetings.
Prepare and distribute Board of Trustees correspondence related to monthly meetings.
Track attendance and responses for Board and committee meetings.
Prepare meeting agendas and organize supporting materials for meetings.
Assist the CEO with meeting preparation and setup as needed.
Coordinate committee meetings for The Living Desert and maintain accurate attendance records.
Maintain historical records for The Living Desert and central donor files.
Pull reports from DonorPerfect on Board giving.
Pull year-end reports for capital and endowment activity from DonorPerfect.