Executive Assistant
About The Position
Since our founding in 1996, we have been at the vanguard of financial technology, providing groundbreaking expertise, quantitative analytics and software that redefine pricing and risk management in the financial markets. With the strategic acquisitions of FINCAD, PolyPaths and Kynex, Numerix has further strengthened its leadership position empowering financial institutions worldwide, to transform risk into opportunities with confidence. We are seeking an exceptional Executive Assistant to provide high-level, strategic support to our CEO and members of the executive team. This role goes beyond traditional administrative duties, serving as the operational backbone for our executive team and functioning as a critical liaison between leadership and all internal/external stakeholders. The ideal candidate will be a polished professional who anticipates needs, solves problems proactively, and ensures flawless execution of all executive priorities.
Requirements
- 5+ years senior executive support experience.
- Mastery of Microsoft Suite and travel platforms.
- Proven success planning large events and managing office operations.
- Willingness to be available after hours and weekends when needed.
Responsibilities
- Manage complex calendars and priorities for CEO and other executives.
- Prepare briefings and meeting materials.
- Handle confidential information with discretion.
- Proactively resolve scheduling conflicts or priority clashes.
- Book and coordinate all travel (domestic/international), accommodations, and detailed itineraries.
- Optimize travel productivity; manage loyalty programs.
- Handle all travel-related expenses, receipts, and reconciliation.
- Assist in planning and executing external guest visits, board meetings, company all-hands and other NY office events.
- Coordinate vendors, venues, logistics, and run-of-show documentation.
- Maintain project docs, manage resources and budget.
- Implement best practices for executive-level project execution.
- Oversee the management and productivity of our office manager and step into the role of an office manager when they are out of office or unavailable to ensure 24 hour coverage.
- Coordinate with our office manager to oversee all NYC office logistics and budget: facilities, vendors, supplies, seating, snacks.
- Maintain a professional, compliant, and welcoming environment.
- Plan office celebrations and team engagement events.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
