Executive Assistant

Adelphi Group•Arlington, VA

15d•$60,000 - $60,000•Hybrid

About The Position

PLUS Communications is a full-service communications firm based in Arlington, Virginia, leading campaigns across public affairs, corporate communications, digital, advertising, and media buying. The Executive Assistant manages the daily and long-term schedules of several firm partners, coordinates travel and internal and external meetings, and provides other administrative support as needed. The role offers an opportunity to learn about communications and day-to-day business operations while working alongside partners. This is a full-time, 40-hour-per-week, non-exempt position eligible for overtime. The schedule is hybrid, combining in-office and remote work. Omnicom policy requires employees to work in the office at least three days per week, subject to applicable law and any additional direction from the agency or manager. The budgeted salary is $60,000, with an opportunity for a year-end bonus.

Requirements

Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill.
Previous experience in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and changing priorities.
Highly organized and detail-oriented.
Self-starter who takes initiative, anticipates needs, and resolves issues quickly.
Excellent people skills and ability to work with a wide variety of personalities.
Flexibility to meet changing workplace needs and responsibilities.
Positive, can-do attitude and willingness to work outside normal business hours, including weekends.
Excellent oral and written communication skills.

Responsibilities

Manage complex calendars and schedules and coordinate internal and external meetings and commitments for executives using Microsoft Office.
Serve as the point of contact between partners and other employees and clients.
Coordinate international and domestic travel arrangements.
Provide IT assistance as needed.
Code and submit monthly expense reports on behalf of partners.
Work closely with other executive assistants and schedulers.
Manage executives’ personal and business contact databases.
Assist partners with personal errands as needed.
Maintain a flexible schedule, including nights and weekends.