Executive Assistant

ThedaCare • Appleton, WI

8d • Onsite

About The Position

The Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. The role supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating executives’ and leaders’ needs and expectations in a confidential manner. The position represents ThedaCare and its leaders with discretion, confidentiality, and a high level of professionalism.

The schedule is Monday through Friday, with flexible hours between 7:30 AM and 5:00 PM. Weekends and holidays are not scheduled. The position is located at ThedaCare Regional Medical Center – Appleton in Appleton, Wisconsin, and is scheduled for 40 hours per week (1.0 FTE).

Requirements

• Must be at least 18 years of age.
• Three years of administrative support experience, including one year supporting executives.
• Ability to move freely, including standing, stooping, walking, bending, pushing, and pulling, and to lift up to 25 pounds without assistance.
• Comply with department-specific competencies.

Nice To Haves

• High school diploma or GED preferred.

Responsibilities

• Represent ThedaCare and executives and leaders professionally, exercising discretion and confidentiality and exemplifying organizational values and behaviors.
• Organize and coordinate executives’ and leaders’ workloads through effective calendar management.
• Coordinate and plan details related to events and travel.
• Coordinate communications, including taking calls, responding to emails, and interfacing with internal and external customers.
• Respond to complex scenarios and facilitate timely responses and decisions.
• Produce and distribute presentations, minutes, agendas, and documents accurately and confidentially.
• Coordinate office-supply ordering, office-equipment maintenance, and approval of expenditures and items as directed by executives and leaders.
• Organize and maintain file systems to support executives and leaders efficiently.

Benefits

• Continued opportunities for learning and development.
• Accessible and transparent leadership.
• Commitment to work/life balance.
• Health coaches, relaxation rooms, health-focused apps (Wonder and Ripple), and mental health support.
• Access and affordability features, including minimal or zero copays, team member cost-sharing premiums, and daycare.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED