Executive Assistant

Magna International • Troy, MI

7d

About The Position

The Executive Assistant provides high-level administrative, planning, and coordination support to multiple functional leaders and executive team members, helping ensure efficient operations across business activities and initiatives. The role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant serves as a trusted partner and liaison among business functions. The position supports executive communications, event planning, meetings, travel coordination, and strategic projects, while handling sensitive information professionally and confidentially. It reports to the Vice-President, Sales & Marketing.

The position is based in Troy, Michigan, or may be remote with a travel requirement. It involves normal amounts of sitting or standing, average mobility around an office, and computer work, and may require local, domestic, and international travel.

Requirements

• High school diploma or GED.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• At least five years of administrative experience supporting senior leaders or multiple business functions.
• Experience coordinating meetings, travel, events, and special projects.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively across functions.
• Strong business acumen and problem-solving skills.
• Adaptability and flexibility in a dynamic environment.
• Customer-service mindset and professional presence.

Nice To Haves

• Post-secondary education.

Responsibilities

• Provide administrative and organizational support to multiple leaders and functional teams.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel as required.
• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.
• Gather information and assist in developing executive-level presentations, communications, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders and foster professional, collaborative relationships.
• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.
• Assist with special projects and cross-functional activities as assigned.
• Prepare expense reports and assist with travel-related documentation and reimbursements.
• Track schedules, coordinate support coverage, and provide backup assistance across departments as needed.
• Maintain department inventories, office supplies, promotional materials, and event-related resources.
• Handle confidential information with discretion and ensure compliance with company policies and governance standards.
• Perform other duties and special assignments as required.

Benefits

• Employee support and resources
• Development prospects

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED