Executive Assistant, Office of the Deputy Editors in Chief

Dow Jones & Company•New York City, NY

4d•Onsite

About The Position

The Wall Street Journal is seeking a highly organized Executive Assistant to support two Deputy Editors in Chief and help ensure the smooth operation of the senior editorial leadership team. The role also provides backup coverage for the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor when they are unavailable or at capacity. The successful candidate will exercise sound judgment, handle confidential and sensitive information with discretion, and manage shifting priorities under tight deadlines. This position is based in the Journal’s New York newsroom and requires working in the office five days per week. Occasional availability outside standard business hours may be needed to support breaking news coverage or urgent scheduling needs. The listed base pay range is $120,000–$140,000. Benefits-eligible roles offer a comprehensive benefits package covering health, retirement, and wellbeing, as well as optional benefits.

Requirements

At least five years of experience as an executive assistant or in a similar role supporting senior executives.
Ability to manage multiple priorities and competing deadlines with composure and sound judgment.
Exceptional discretion and integrity in handling confidential information.
Strong written and verbal communication skills.
Highly organized, with meticulous attention to detail and strong follow-through.
Proficiency in Microsoft Office and/or Google Workspace, calendar management tools, and expense-reporting systems.
Flexibility and willingness to adapt quickly to shifting priorities in a 24/7 news environment.
Collaborative, team-oriented approach and willingness to provide backup coverage for other executive offices.
Professional demeanor and sound judgment when interacting with senior leaders, journalists, and external contacts at all levels.

Nice To Haves

Experience supporting senior executives in a newsroom, media company, or other fast-paced professional environment.

Responsibilities

Manage complex and frequently changing calendars for two Deputy Editors in Chief, resolving conflicts and prioritizing competing demands.
Coordinate internal and external meetings, interviews, and events, including logistics, agendas, and briefing materials.
Arrange domestic and international travel, including flights, hotels, ground transportation, and visas; submit expense reports accurately and on time.
Serve as a primary point of contact for the Deputy Editors in Chief, screening and prioritizing calls, emails, and requests.
Prepare, proofread, and format correspondence, memos, presentations, and other materials.
Liaise professionally and with sound judgment with senior leaders, reporters, editors, and external contacts.
Provide backup coverage for the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor as needed.
Handle confidential and sensitive information, including personnel matters, editorial strategy, and pre-publication material, with discretion.
Anticipate the Deputy Editors in Chief’s needs, solve problems proactively, and ensure timely follow-through and effective time management.
Coordinate special projects, newsroom events, and off-site meetings as assigned.
Maintain organized filing systems, contact databases, and office records.
Coordinate schedules and share coverage with other executive assistants across the newsroom.