Executive Assistant

Veolia•Scottsdale, AZ

1d•Onsite

About The Position

The Executive Administrative Assistant is responsible for providing administrative and strategic support to the President of Veolia North America, Municipal Water Contract Operations – West Region. This role involves scheduling, maintenance of office equipment, and management of plan and program documents. The Executive Administrative Assistant will ensure appropriate communication between internal and remote or hybrid employees and field operations regarding administrative matters. They will also provide general administrative tasks to additional departments. The ideal candidate will be experienced in handling a wide range of high-level administrative functions and support related tasks for an operations team and must be able to work independently with little or no supervision.

Requirements

High School Diploma/GED is required.
7+ years of experience as an administrative assistant.
Very high proficiency with Google for Business platform.
Ability to effectively communicate with Supervisors, Peers, and Stakeholders via phone, written form, e-mail, or in person.
Ability to establish and maintain interpersonal relationships, creating constructive and cooperative working relationships with others and maintaining over time.
Ability to get information through observing, receiving, and otherwise obtaining from all relevant sources.
Excellent written, verbal and interpersonal skills and ability to professionally interact with diverse internal and external groups.
Strong analytical and problem solving skills with attention to details and ability to review materials for accuracy.
Excellent time management and organizational skills.
Notary or ability to become one
Professional Administrative Certification of Excellence (PACE) or the ability to obtain
Certified Project Manager (CPM) or ability to become one

Nice To Haves

Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Responsibilities

Provide administrative support to executives and operations management, including pre and post meetings documentation, managing executive and senior leadership schedules, creating and analyzing various reports and correspondence, filing (electronic and physical), answering phones, planning & coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc.
Train clerical staff and arrange for employee training by scheduling training or organizing training materials.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Assess the urgency and importance of situations and take the appropriate action to determine the necessary level management involvement.
Provide assistance to the team on an as needed basis.
Compose correspondence on both routine and complex matters.