Executive Assistant

Equinix • Redwood City, CA

10d • $84,000 - $126,000 • Onsite

About The Position

Equinix is seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP, Global Partner Sales & Programs, along with two Vice Presidents. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities across a fast-paced, Global Partner Sales organization. The ideal candidate will act as a trusted partner to the leadership team, ensuring seamless day-to-day operations, strong alignment across calendars and priorities, and enabling leaders to stay focused on strategic initiatives and partner-driven growth.

Requirements

• 3+ years supporting senior executives, ideally within Sales, GTM, or Partner-focused organizations
• Experience supporting multiple executives simultaneously in a global environment
• Proven track record managing complex calendars, travel, and executive priorities
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with Teams, SharePoint, and procurement tools (e.g., Coupa) preferred
• Exceptional organizational and time management skills with strong attention to detail
• Ability to anticipate needs, prioritize effectively, and adapt quickly in a fast-paced environment
• Strong interpersonal and communication skills, both written and verbal
• High level of discretion, judgment, and professionalism
• Customer-focused mindset with a commitment to service excellence
• Experience working with Sales or Partner organizations is a strong plus
• Bachelor’s degree or equivalent experience preferred

Responsibilities

• Manage complex and dynamic calendars for the SVP and two VPs across multiple time zones, ensuring effective prioritization, alignment, and conflict resolution
• Coordinate domestic and international travel, including detailed itineraries, logistics, and expense reconciliation
• Act as a gatekeeper and strategic partner, ensuring leaders are well-prepared for meetings, customer engagements, and partner interactions
• Align leadership calendars to support cross-functional collaboration and key business rhythms
• Plan and execute leadership meetings, QBRs, partner events, and team offsites
• Prepare agendas, presentations, and briefing materials
• Capture meeting notes, track action items, and follow up to ensure timely execution
• Support coordination of partner-facing and field-facing engagements as needed
• Draft, edit, and proofread executive-level communications, presentations, and reports
• Manage sensitive and confidential information with a high degree of discretion
• Serve as a point of contact between executives and internal/external stakeholders
• Support cross-functional initiatives and special projects related to Global Partner Sales & Programs
• Maintain strong partnerships with other Executive Assistants to ensure alignment across the broader CRO organization
• Assist with internal communications, distribution lists, and leadership updates
• Help drive operational consistency across the leadership team
• Prepare and manage expense reports in compliance with company policies
• Support budget tracking for travel, events, and partner-related activities
• Manage purchase orders, invoice approvals, and vendor coordination
• Identify opportunities to optimize spend across events and travel

Benefits

• Employee Assistance Program
• Health insurance
• Life insurance
• Disability insurance
• Voluntary plans
• Retirement plan
• Paid Time Off (PTO)
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive