Executive Assistant

Doxel•San Francisco, CA

8d•$100,000 - $150,000•Onsite

About The Position

Doxel AI is seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support. The Executive Assistant will act as a gatekeeper, trusted partner, and operational anchor, supporting a CEO with a high work ethic. This is a full-time, in-office position at Doxel’s corporate Bay Area headquarters. The role manages and protects the CEO’s calendar across shifting priorities, board commitments, and international time zones; handles and prioritizes corporate correspondence; prepares meetings and presentations; and coordinates executive travel from end to end. The Executive Assistant is expected to be available during travel windows to resolve disruptions and scheduling changes in real time. Success includes taking ownership of the CEO’s calendar and inbox, ensuring meetings are fully prepared, helping board meetings and leadership offsites run smoothly, becoming a trusted resource to the leadership team, and building processes that give the CEO more time. The position also calls for thoughtful use of AI platforms to automate administrative work, optimize executive workflows, and increase leadership productivity.

Requirements

5–10 years of dedicated experience supporting a corporate CEO or founder.
Demonstrated ability to handle highly sensitive financial, corporate, and private information with discretion and integrity.
Ability to thrive in a fast-paced, high-pressure environment while maintaining a calm and professional demeanor.
High emotional intelligence and resilience when receiving direct, fast-moving feedback.
Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel or expense-management software.
Forward-thinking approach to AI, including using AI platforms to automate administrative tasks and improve workflows.

Nice To Haves

Experience in enterprise B2B SaaS or construction technology.
Experience supporting a founder through a fundraise or board cycle.
Familiarity with CRM and expense-management tools.

Responsibilities

Manage, optimize, and protect the CEO’s corporate calendar across changing priorities, board commitments, and international time zones.
Monitor, filter, and prioritize incoming corporate email, calls, and mail.
Draft high-level correspondence, memos, and professional communications on behalf of the CEO.
Coordinate executive meetings, capture precise minutes, and track follow-up action items.
Collaborate on corporate presentations, briefs, and financial reviews.
Plan end-to-end travel itineraries, including air and ground transportation and hotel accommodations.
Remain available during travel windows to resolve flight delays, cancellations, and immediate scheduling updates.
Use AI platforms to automate routine administrative tasks and optimize executive workflows.
Ensure meetings, board sessions, and leadership offsites have appropriate participants, agendas, preparation materials, and timely materials delivery.
Build processes that improve executive-office operations and return time to the CEO.

Benefits

Competitive base salary and equity package.
Comprehensive medical, dental, and vision insurance, including coverage for employees’ families.
Home office stipend.
Monthly cell phone and internet allowance.
Flexible PTO.
Generous company holiday policy.
Unlimited sick days.
Unlimited PTO policy.
401(k) program.
Flexible work environment.