Executive Assistant

McCain Foods•Oakbrook Terrace, IL

7d•Hybrid

About The Position

McCain Foods is seeking a highly organized, proactive, and experienced Executive Assistant to directly support the Chief Innovation & Marketing Officer (CIMO) in Oakbrook, Illinois. Reporting to the CIMO, this role serves as a trusted partner, managing executive priorities, commitments, and day-to-day operations in a fast-paced global organization. The position may also provide support to an additional senior executive as needed. The Executive Assistant is part of the Global Innovation & Marketing organization and contributes to the effectiveness of its broader leadership team. The role works closely with senior leaders, other Executive Assistants, and cross-functional stakeholders across regions and functions to coordinate communication and execution of business priorities. This office-based role follows McCain’s typical hybrid model, with the option to work remotely two days per week; exceptions may depend on the role and location. The target annual compensation range is $52,600–$70,200 USD. The position is a regular, full-time vacancy.

Requirements

Significant experience providing executive support to senior leaders in a complex, fast-paced organization.
Demonstrated success managing highly complex calendars, international travel arrangements, and executive-level meetings.
Exceptional organizational, planning, and prioritization skills, including the ability to manage competing demands.
Strong interpersonal and communication skills, with confidence engaging stakeholders at all organizational levels.
Sound judgment, discretion, and professionalism when handling confidential information.
Proactive, solutions-oriented approach, with the ability to anticipate needs and work independently.
Strong attention to detail and commitment to high-quality execution.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.

Nice To Haves

Experience working within a global organization and coordinating across multiple time zones.
Experience utilizing AI-enabled tools and technologies.

Responsibilities

Manage a complex, dynamic executive calendar and prioritize commitments in alignment with business objectives.
Coordinate meetings across functions, geographies, and time zones, proactively resolving scheduling conflicts.
Prepare the CIMO for meetings and key engagements by coordinating agendas, materials, and background information.
Serve as a primary point of contact between the CIMO and internal and external stakeholders.
Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries; adapt to schedule and priority changes.
Organize and support leadership meetings, offsites, town halls, and other high-profile events.
Process expense reports and administrative documentation accurately and efficiently.
Coordinate meetings, logistics, and follow-up activities for the Innovation & Marketing Leadership Team.
Track actions, commitments, and deliverables to support timely execution.
Partner with Executive Assistants, senior leaders, and stakeholders across the organization to facilitate communication and coordination.
Support onboarding logistics for senior leaders and key visitors.
Handle confidential and sensitive information with discretion and professionalism.
Identify opportunities to improve efficiency, executive effectiveness, and team processes.
Provide executive support to an additional senior leader as required.