Executive Assistant

Johnson & Johnson Innovative Medicine • West Chester, PA

4d • Hybrid

About The Position

The Executive Assistant provides essential administrative and operational support to leaders and teams within Strategy & Transformation. This role helps ensure smooth day‑to‑day operations by coordinating schedules, managing communications, supporting meetings and projects, and maintaining accurate records. The position plays a key role in enabling leaders to focus on strategic priorities while ensuring operational efficiency across multiple corporate functions.

Requirements

• High school diploma or equivalent
• 0–2 years of administrative or office support experience.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Clear written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• English (required)

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration or a related field
• Experience supporting multiple leaders or cross‑functional teams.
• Experience in a corporate, facilities, real estate, security, or operations environment.
• Familiarity with travel and expense management systems.
• Demonstrated ability to anticipate needs and proactively solve problems.
• Strong attention to detail and follow‑through.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow‑up.
• Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications.
• Arrange domestic and international travel and prepare expense reports in accordance with company policies.
• Prepare, format, and distribute internal and external correspondence, presentations, and reports.
• Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication.
• Maintain files, trackers, and records to support operational, security, facilities, and real estate activities.
• Support departmental projects and initiatives by tracking actions, deadlines, and deliverables.
• Identify opportunities to improve administrative processes and enhance team efficiency.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED