Executive Assistant

NBCUniversal•New York, NY

10d•$55,000 - $65,000•Hybrid

About The Position

The Executive Assistant will support the CMO and CFO, NBCU Local. The role will manage the day-to-day administrative functions as well as interface with a variety of individuals (both internally and externally).

Requirements

Minimum 2+ years administrative experience in an entertainment company or Legal department
Proficiency with Microsoft Office
Superior organizational and administrative skills with the ability to multi-task and prioritize work required
Attention to detail and demonstrated initiative
Ability to maintain a high level of confidentiality
Excellent verbal and written communication skills with all levels both internal and external
Ability to successfully manage multiple projects and handle deadlines
Able to prioritize competing requests and manage busy schedules
Bachelor’s degree or equivalent work experience
Must be willing to work overtime and be flexible with hours
Must be willing to work at the office in New York, NY

Nice To Haves

Personable and fosters a positive team environment
Self-starter with ability to follow through without supervision
Bilingual in Spanish and English (speaking/writing) a plus
Basic familiarity with AI-powered tools (e.g., Microsoft Copilot) to support productivity, research, and administrative efficiency

Responsibilities

Maintain a high degree of confidentiality and discretion regarding all matters and documents
Manage calendars, process expense reports, maintain heavy filing, and perform other administrative duties as assigned
Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries
Handle correspondence, including typing and drafting letters, memos and legal contracts
Organize and maintain files on all projects and keep updated
Determine importance of meeting requests and schedule accordingly
Arrange travel and all accommodations including comprehensive and detailed itineraries
Act as liaison with all internal and external clients/departments
Manage special projects as designated, specifically, dealing with administrative and coordination issues
Assist with internal communications as well as communications with clients
Coordinate staff meetings, conferences and client meetings as necessary
Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies
Plan/coordinate various social events in conjunction with internal departments