Executive Assistant

Finastra•Atlanta, GA

11d•Hybrid

About The Position

The Executive Assistant provides high-level administrative, operational, and coordination support to members of the Technology Leadership Team. The role enables leadership effectiveness by managing complex priorities, coordinating global activities, and ensuring smooth day-to-day operations. The ideal candidate is organized, proactive, and confident in a dynamic, fast-paced environment, with sound judgment, discretion, stakeholder-management skills, and the ability to anticipate needs, protect executive time, and drive operational excellence across a globally distributed organization. This is a hybrid role requiring two days per week in the office in Sandy Springs, Georgia. Applicants must live in the posted location or its immediate surrounding areas. Applicants who currently reside in New York City or California will not be considered.

Requirements

Significant experience supporting multiple senior executives within a complex, global organization.
Proven experience supporting C-level leaders, preferably in Technology, Data, Cybersecurity, Financial Services, Fintech, or Software organizations.
Exceptional calendar-management experience involving multiple stakeholders and international time zones.
Strong experience managing executive travel, expenses, and meeting logistics.
Outstanding organizational skills and ability to manage competing priorities and tight deadlines.
Ability to anticipate needs, solve problems proactively, and work independently with minimal direction.
Excellent written and verbal communication skills and strong executive presence.
High discretion and experience handling confidential and sensitive business information.
Advanced proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and collaboration technologies.
Strong relationship-building skills and ability to influence and work effectively across all organizational levels.
Must be located in the posted location or its immediate surrounding areas; residents of New York City or California are not eligible.

Responsibilities

Provide comprehensive support to multiple senior leaders.
Manage complex, changing calendars in alignment with business priorities across time zones.
Coordinate internal and external meetings, reviews, briefings, and strategic-planning sessions.
Arrange domestic and international travel, including itineraries, visas, accommodations, ground transportation, and related logistics.
Manage expense reports, purchase requests, and administrative processes accurately and promptly.
Prepare executive correspondence, presentations, reports, agendas, meeting materials, and action trackers.
Help executives prioritize competing demands and optimize time management.
Anticipate business needs and identify scheduling conflicts, risks, and efficiency opportunities.
Track leadership action items, strategic initiatives, and follow-ups to support delivery of agreed outcomes.
Provide administrative support for organizational planning, leadership communications, and cross-functional initiatives.
Use sound judgment when managing requests and challenge priorities appropriately to protect executive focus.
Serve as a primary point of contact for internal and external stakeholders on behalf of supported executives.
Build working relationships across the organization, including with senior leaders and external partners.
Communicate professionally and promptly while maintaining confidentiality.
Support collaboration across EMEA, North America, APAC, and other global locations.
Improve administrative processes, tools, and workflows.
Support onboarding and organizational changes within the Technology organization when required.
Coordinate events, team meetings, and executive visits.

Benefits

Unlimited vacation, subject to local regulations and business priorities.
Hybrid working arrangements.
Paid time off for voting, bereavement, and sick leave.
Employee Assistance Program with confidential one-to-one support.
Wellbeing Champions, Gather Groups, and monthly wellbeing events and initiatives.
Medical, life, and disability insurance.
Retirement plans and lifestyle benefits.
Paid time off for volunteering and donation-matching opportunities.
Inclusion communities open to employees.
Online learning and accredited courses through the Skills & Career Navigator tool.
Global employee recognition program, Finastra Celebrates.
Employee surveys that provide opportunities to share feedback and help shape the company culture.