Executive Assistant

Red Bull•Santa Monica, CA

9d•$64,000 - $96,000

About The Position

The Executive Assistant provides direct administrative support to the Executive Vice President of Distribution for Red Bull North America and supports the EVP’s direct reports and Distribution departments as needed. The role manages calendars, domestic and international travel, meetings, communications, records, reports, and administrative processes. It also supports planning and analysis, business process improvement, project management, and department events.

Requirements

At least 5 years of experience in positions related to sales and distribution.
Strong analytical skills.
Understanding of P&L and business drivers.
Understanding of business insight and category management principles.
Very proficient in Microsoft Outlook, PowerPoint, Excel, and Word.
Strong written and verbal communication skills, including professional writing for internal communications.
Excellent organization and project management skills.
Ability to work well with diverse personalities and multiple managers.
Professional and polished communication style; able to work within and outside formal lines of authority.

Nice To Haves

Familiarity with database-related tools such as Circana IS.
Experience coordinating large events and meetings.

Responsibilities

Manage the EVP’s calendar and domestic and international travel.
Plan and coordinate meetings and conference calls across teams, including agendas, minutes, action-oriented recaps, and follow-up communications.
Process forms and expense reports and help ensure tasks and projects are completed accurately and on time.
Lead planning and production of department activities, including off-sites, workshops, and team-building events.
Maintain the department calendar and coordinate regular and one-off meetings, appointments, and workshops.
Provide administrative support to Distribution departments and department heads as needed.
Create PowerPoint presentations for the EVP and other team members.
Liaise with departments to communicate information, analysis, and reports; manage internal communications and information flow.
Route contracts for approval and signature.
Contribute to long-term strategic missions, objectives, and KPIs across business segments and functions.
Analyze business goals and factors that contribute to their success or hinder it.
Develop scorecards, trackers, tools, and reports to help the Distribution Leadership Team assess performance.
Provide quantitative analytical support for projects involving financial or data analysis.
Evaluate resource utilization and allocation across business segments and functions.
Map and document end-to-end processes with department leads, gather and share best practices, and recommend workflow improvements or automation.
Improve the business planning process and manage its timeline and deliverables to support alignment across the SaMo team.
Partner with project leaders to track documentation, milestones, schedules, and resource needs; develop and monitor project management methodologies and support successful project delivery.
Support employee onboarding, invoice verification, budget management and tracking, budget closing, invoicing, and recharges.
Conduct small projects and research and assist with other projects.
Perform other administrative duties as assigned, such as ordering office supplies and sending FedEx.
Work effectively with diverse stakeholders and personality types, using strong interpersonal, influencing, listening, and communication skills.