Executive Assistant

Protege

15d

About The Position

Protege is hiring an Executive Assistant to support multiple executives and create leverage across a fast-moving, cross-functional environment. The role works closely with company leadership and calls for exceptional judgment, communication, discretion, and the ability to keep priorities moving as circumstances change. The ideal candidate has experience in early-stage, hypergrowth, fast-paced, or high-pressure environments and can communicate effectively in person and in writing, work diplomatically with a range of personalities, and handle sensitive information confidentially.

The Executive Assistant serves as the primary assistant to one executive while providing additional support to three other executives as business needs evolve. The role includes managing complex calendars across time zones, coordinating domestic and international travel, anticipating needs and competing priorities, and occasional confidential personal-assistant support for the Chief Scientific Officer and Co-Founder. The assistant partners with the EA & Chief of Staff to the CEO on leadership schedules, meetings, travel, and shared priorities, and may support cross-functional initiatives such as People team projects and company offsites.

Protege describes itself as a lean, fast-moving, high-trust team building a platform for the secure, efficient, and privacy-centric exchange of AI training data. Its stated values include integrity, resourcefulness, urgency, kindness and candor, collaboration, accountability, ownership, and excellence.

Requirements

• At least 5 years of experience supporting multiple senior executives in an early-stage, hypergrowth, or similarly ambiguous environment.
• Exceptional judgment, communication, discretion, and ability to manage sensitive information confidentially.
• Strong in-person and written communication skills and the ability to work diplomatically with a wide range of personalities and working styles.
• Ability to support multiple executives while retaining context and creating clarity across competing priorities.
• Ownership, resourcefulness, persistence, follow-through, and ability to act without detailed direction.
• Strong organizational skills, including building systems that prevent details from falling through the cracks and managing competing priorities.
• Adaptability and ability to shift gears quickly when plans or needs change.
• Ability to reinforce commitments tactfully, drive follow-through, and determine what to escalate or resolve independently.
• Ability to use AI tools to improve workflows, automate repetitive tasks, and create operational leverage.

Responsibilities

• Serve as the primary Executive Assistant and provide additional support to three other executives as business needs evolve.
• Manage complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands.
• Evaluate requests, resolve scheduling conflicts, and protect executive time for critical work.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements.
• Anticipate executive needs, surface competing priorities, and provide increasingly proactive support.
• Provide occasional personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion and confidentiality.
• Partner with the EA & Chief of Staff to the CEO to coordinate leadership schedules, meetings, travel, and shared priorities.
• Identify conflicts, dependencies, and decisions requiring attention before they become blockers.
• Support cross-functional projects, such as People team initiatives and company offsites, as opportunities arise.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed