Executive Assistant - Single Use Technologies

Thermo Fisher Scientific • Waltham, MA

18h • $90,000 - $120,000 • Onsite

About The Position

Thermo Fisher Scientific is seeking an Executive Assistant for its Single-Use Technologies Division, based on-site in Waltham, Massachusetts. The role supports the Division President, Vice President of Finance, and Vice President of Human Resources, providing administrative coordination and clear communication with people inside and outside the organization. The position involves working with employees, clients, vendors, collaborators, and other Executive Assistants in a fast-paced environment.

The Executive Assistant coordinates executive calendars, travel, meetings, events, and expense reports; prepares presentations, reports, and other documents; and handles confidential information with professionalism and discretion. The role also supports staff and town hall meetings, research and data gathering, cross-functional communication, and special projects. Applicants must be legally authorized to work in the United States without sponsorship and pass a comprehensive background check, including drug screening. Relocation assistance is not provided.

Requirements

• High school diploma required.
• Proven experience as an executive assistant or in a similar administrative role supporting multiple executives.
• Exceptional proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills, including the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally and discreetly.
• Must be legally authorized to work in the United States without sponsorship.
• Must pass a comprehensive background check, including drug screening.

Nice To Haves

• Associate’s degree in Secretarial Science, Business, or a related field.
• 10+ years of administrative experience in a fast-paced environment.
• Recent experience supporting executives in a corporate environment.

Responsibilities

• Provide administrative support to executives, including coordinating calendars, managing travel arrangements, and organizing meetings and events.
• Review and process expense reports.
• Assist with preparing presentations, reports, and other documents, ensuring accuracy and attention to detail.
• Handle confidential and sensitive information professionally and discreetly.
• Collaborate with team members and other Executive Assistants to support communication, information flow, and coordinated execution of priorities.
• Prioritize multiple tasks and deadlines.
• Conduct research and compile data to support decision-making.
• Lead the preparation, coordination, and facilitation of staff meetings.
• Coordinate and facilitate divisional town hall meetings and other communication mechanisms in partnership with divisional leadership and communications.
• Serve as a primary contact for internal and external parties.
• Successfully implement special projects.

Benefits

• Choice of national medical and dental plans and a national vision plan, including health incentive programs.
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
• At least 120 hours of paid time off and 10 paid holidays annually.
• Paid parental leave: 3 weeks for bonding and 8 weeks for caregiver leave.
• Accident and life insurance, and short- and long-term disability in accordance with company policy.
• Competitive 401(k) U.S. retirement savings plan.
• Employee Stock Purchase Plan offering eligible colleagues the opportunity to purchase company stock at a discount.
• Potential eligibility for a variable annual bonus based on company, team, and/or individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED