Administrative Assistant - Water Technologies

Water Technologies•Fontana, CA

About The Position

The Administrative Assistant supports day-to-day administrative needs across multiple site activities and departments, reports directly to the Plant Manager, and interacts with facility personnel. The role handles mail and small-package preparation; HR data entry and filing; purchase orders, payment requests, and supply ordering; document scanning and archiving; contractor packets; refreshments for meetings and common areas; incoming calls; employee events and site postings; vendor check deposits; and a variety of facilities maintenance support tasks. Other duties may be assigned by management. Core hours are 8:00 a.m. to 4:00 p.m., with flexibility based on site events and needs. Veolia describes this position as an opportunity to learn and develop in water treatment and environmental sustainability, with mentoring, technical and commercial training, and pathways for career advancement.

Requirements

High school diploma or GED and equivalent job experience.
Working knowledge of Office 365.
Ability to work productively under minimal supervision.
High level of professionalism.
Strong organizational skills.

Nice To Haves

Knowledge of SAP.
Experienced-level Microsoft Office Excel skills.
At least two years of administrative or professional office experience.

Responsibilities

Collect and distribute incoming and outgoing mail.
Prepare outgoing FedEx packages and U.S. mail.
Enter timecard and time-off information, employee rewards, and other HR-related data; file associated materials.
Create purchase orders and payment requests for the site.
Order office and paper supplies and keep supply cabinets stocked.
Scan documents for archiving; maintain copies and complete filing for departments.
Maintain contractor packets, including packets for onsite vendors and annual FedEx renewal packets, and file completed forms.
Order and stock refreshments for Training Center meetings and trainings, lunchrooms, office coffee stations, and the area kitchenette.
Screen and direct incoming telephone calls and provide information to callers.
Participate in the employee activity committee and help organize and order site appreciation and employee events.
Create and post notices across the site.
Maintain professional and courteous relationships with corporate visitors, plant tour participants, and contractors.
Deposit vendor checks and notify Finance.
Support facilities maintenance through purchase-order support, facility drawings, scanning, room renumbering and key organization, vendor connections and work scheduling, audit database support, and organizing janitorial supplies.
Perform other tasks as requested by management.