Executive Assistant, Office of Policy & Strategy

City of New York • New York, NY

16d • $62,868 - $72,298

About The Position

The Department of Housing Preservation and Development (HPD) is the nation's largest municipal housing agency, responsible for building and preserving affordable housing, protecting tenants, and holding landlords accountable across New York City. HPD's Office of Policy and Strategy (OPS) supports the agency's efforts to deepen impact, optimize efficiency, and become more data-driven, climate-adaptive, and mission-focused. OPS collaborates with staff and senior leadership across HPD and other agencies, utilizing data, policy, and financial analysis, as well as research and program design techniques. The Executive team within OPS ensures that interdisciplinary professionals are well-resourced and supported, facilitating hiring, securing funding, and leveraging technical operations. The Executive Assistant plays a crucial role in supporting the Deputy Commissioner, Executive team, and office leadership by managing scheduling, administrative tasks, and coordinating timelines for special projects.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

• Understanding of the agency’s mission and a strong commitment to public service
• Demonstrated experience in task and information management
• People skills with the ability to build relationships, influence others to achieve outcomes and thrive in a team environment
• Attention to detail and ability to adapt and work under pressure and restrictive deadlines, in an atmosphere of intense activity
• Passion for public service
• An equity lens and deep commitment to radical inclusivity

Responsibilities

• Provide executive level administrative and clerical support to the Deputy Commissioner, Executive team and office leadership, including day-to-day needs and coordinating meetings and events.
• Maintain Deputy Commissioner’s calendar by planning and scheduling staff meetings and conferences.
• Prepare Deputy Commissioner with key items on a daily basis in anticipation of meetings and events.
• Support planning and implementation of agency policies and special initiatives by preparing briefing materials for the Deputy Commissioner, maintaining communications with internal and external partners, centralizing plans and tracking milestones for various agency projects, and ensuring timely follow-up on assigned tasks.
• Maintain organized systems for documentation and recordkeeping, including creating, managing, and archiving files, reports, and program materials in accordance with established standards and compliance requirements.
• Help identify and recommend process improvements to strengthen administrative workflows, enhance coordination across teams, and improve the efficiency and effectiveness of program planning, reporting, and operational activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive