Executive Assistant

CoralTree Hospitality•Ivins, UT

2d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to the Managing Director and the Managing Director’s Council, ensuring efficient coordination of schedules, communication, and operational priorities. This role requires exceptional organization, discretion, and professionalism in managing sensitive information, handling executive correspondence, and facilitating communication across departments. This is a dynamic position that combines administrative excellence, communication finesse, and a strong commitment to guest service.

Requirements

Minimum of 1 - 3 years of administrative or executive support experience, preferably in a luxury hospitality or corporate setting.
Excellent written and verbal communication skills with the ability to draft professional correspondence and guest review responses.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong emotional intelligence and interpersonal skills to interact effectively with guests, executives, and team members.
Ability to maintain confidentiality and exercise sound judgment.
Exceptional attention to detail and follow-through.

Nice To Haves

Experience with project management, data tracking, or reporting tools preferred.

Responsibilities

Provide high-level administrative and organizational support to the Managing Director and the Managing Director’s Council.
Manage executive calendars, schedule meetings, prepare agendas, and coordinate logistics for on-site and off-site meetings.
Draft, edit, and distribute correspondence, presentations, and reports on behalf of the Managing Director.
Handle confidential information and communication with the utmost discretion and professionalism.
Coordinate and track departmental action items, ensuring timely completion and communication of updates.
Manage travel arrangements, itineraries, and expense reports for executive leadership.
Serve as a liaison between the Managing Director’s Council and department heads, ensuring alignment on resort initiatives and priorities.
Support the Executive Office with special projects, events, and communication initiatives.
Maintain an organized electronic filing system for contracts, correspondence, and resort documents.
Support executive presentations, reporting, and communications with ownership, corporate, and community partners.
Perform other duties as assigned