Executive Assistant

Orchestra•New York, NY

16d•$80,000 - $100,000•Hybrid

About The Position

The Executive Assistant provides high-level administrative and operational support to senior leadership, helping ensure the smooth day-to-day functioning of leadership schedules, meetings, travel, and office operations. The role manages complex calendars, coordinates travel and logistics, and facilitates communication across internal teams and external stakeholders. The successful candidate uses sound judgment and discretion, anticipates needs, and navigates competing priorities in a fast-paced environment. This position is based in Orchestra’s New York, NY office on a hybrid basis, with an expectation of working in the office at least three days per week.

Requirements

5–10+ years of experience in an executive assistant or comparable administrative support role, ideally supporting senior leaders in a fast-paced professional environment.
Demonstrated experience managing complex calendars, coordinating travel, and balancing competing priorities.
Exceptional organizational skills and strong attention to detail.
Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
Strong judgment, problem-solving skills, and the ability to anticipate needs and take initiative.
A high level of discretion and professionalism when handling confidential and sensitive information.
Proficiency in Microsoft Office and Google Workspace, including calendar management and related productivity tools.
A proactive, solutions-oriented approach and the ability to remain composed in a dynamic environment.
Ability to work independently while collaborating effectively with a broader team.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Manage complex calendars and scheduling across multiple senior leaders, stakeholders, and time zones, ensuring alignment with priorities and commitments.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and adjustments as plans evolve.
Prepare leaders for meetings by confirming schedules, logistics, materials, and timing.
Facilitate communication and coordination between leadership, internal teams, and external stakeholders.
Manage expense reporting, reimbursements, and related administrative processes accurately and efficiently.
Coordinate logistics for internal meetings, events, and leadership engagements.
Maintain organized and up-to-date calendars, documents, and administrative systems.
Collaborate with colleagues and administrative support partners to ensure effective coordination, consistency, and coverage.
Support day-to-day office operations, including supplies, meeting room preparation, vendor coordination, and general office organization.
Identify opportunities to improve administrative processes and proactively address operational needs.
Perform other duties as required and/or assigned.