Executive Assistant

Roessel Joy • Boston, MA

12d

About The Position

The Executive Assistant provides financial and administrative support, including invoice, receipt, and documentation management; Mastercard reconciliation support; purchasing follow-up; vendor paperwork; coordination with Finance; backlog cleanup; and support for event purchasing and vendor payments. The role also helps establish a monthly process for keeping documentation and outstanding items current.

Responsibilities

• Manage invoices, receipts, and related documentation.
• Support Mastercard reconciliation.
• Follow up on ordering and purchasing.
• Track missing documentation.
• Collect and manage vendor paperwork, including W-9s.
• Work with Finance on submissions and outstanding items.
• Help clean up the current backlog.
• Help establish a monthly rhythm to prevent future backlogs.
• Provide administrative and financial support for event purchasing and vendor payments.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed