Executive Assistant

Agilent Technologies•Wilmington, NC

4h•Onsite

About The Position

Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek -- so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com. The Wilmington, Delaware site provides a wide variety of benefits: flexible work hours, on-site cafeteria and fitness center with a variety of classes, basketball, tennis, volleyball courts, and more! You will also be able to participate in a number of different community volunteer projects. We are located midway between Baltimore and Philadelphia; just a 2 hour drive north to New York City or south to Washington, DC. Primary Function: As a member of Manufacturing Team, the Executive Admin (EA) supports administrative responsibilities for the Associate Vice President for Americas Manufacturing and the affiliated team. This role will proactively manage calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other Executive level reviews. The EA maintains awareness of significant deadlines for the team and plans proactively for them. In addition, the EA manages office supplies, handles digital document organization, and supports employee programs such as social events and recognition. As a member of a dynamic manufacturing team, the EA will be exposed to technical and business teams in a wide range of functions supporting a healthy and stable Life Science business.

Requirements

3+ years of relevant experience
Exhibits Agilent’s core values (trust, respect, teamwork, focus, uncompromising integrity, innovation, accountability, and speed)
Excellent interpersonal skills with positive demeanor and can-do attitude
Strong verbal and written communication skills
Proficient in Office 365 business applications such as Word, Excel, PowerPoint, and SharePoint
Knowledgeable in tools such as Teams and Telepresence
Experience in SharePoint
Proven time management and organization skills
Ability to solve problems independently
Ability to prioritize and take initiative
Attention to detail and follow-through skills

Nice To Haves

Experience working with ARIBA, Agile, or SAP
Experience and or knowledge of working with other cultures.

Responsibilities

Proactively manage calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other Executive level reviews.
Maintains awareness of significant deadlines and plans proactively for them
Maintain supply levels for office materials and reduce risk of downtime
Enter and track approvals for travel, hiring, and compensation
Manage forms, templates, email distribution lists, org charts, and SharePoint access
Implement best practices for optimal data/document availability and process efficiency
Support team events with logistics planning and coordination
Coordinates all aspects of travel arrangements including booking flights, hotel and local transportation; providing itineraries; and arranging visa/passport requirements as needed.
Prepares and reconciles travel expense reports.
Manages calendar for internal and external events, assisting with the consolidation and distribution of meeting material, planning and management of webcasts so AVP is prepared for each engagement.
As needed, may participate in and/or lead projects within the function