Executive Assistant

Merck•Billerica, MA

9d•Onsite

About The Position

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Requirements

Bachelor’s degree with 6+ years in an executive assistant role supporting senior-level management, in a fast-paced global and matrixed environment.
Or High School or GED with 8 years in an executive assistant role within the pharmaceutical industry.
Ability to work independently and as part of a team.

Nice To Haves

Bachelor’s degree in business administration.
Experience in the pharmaceutical and/or healthcare industries.
Strong organizational and time-management skills.
Experience working across time zones (domestically and globally).
High level of professionalism, confidentiality, and discretion.
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
Strong problem-solving skills and attention to detail.
Proactive and detail-oriented with excellent communication skills (verbal and written).
Proficiency with various social media platforms; experienced in both creating and capturing engaging text-based content.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Understanding of AI concepts and a demonstrated curiosity to explore AI-enabled solutions.

Responsibilities

Manage the SVP's calendar, schedule meetings, and coordinate travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming and outgoing communications, including emails, team calls, and mail.
Plan, organize, and coordinate meetings, conferences, and events.
Prepare agendas, manage meeting minutes, and follow up on action items.
Ensure the SVP is well-prepared for meetings with relevant materials and information.
Assist in the planning and execution of projects and initiatives led by the SVP.
Track progress and provide updates on key projects and deadlines.
Work across time zones and manage calendars effectively.
Act as a liaison between the SVP and internal/external stakeholders.
Build and maintain positive relationships with key contacts and departments.
Handle sensitive information with the utmost confidentiality and discretion.
Maintain professionalism and a high level of confidentiality in all interactions.