Executive Assistant

Mozilla

11d

About The Position

Looking for an Executive Assistant to support VPs on the Communications Marketing Policy Leadership Team. This role will act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up. The Executive Assistant will handle sensitive information with the highest degree of discretion and manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, and expense reports. This role will support executives across US + EU time zones, coordinate internal and external meetings, and plan logistics and events for team and executive offsites and work weeks. Building relationships within the organization is also a key aspect of this role.

Requirements

5+ years of administrative experience in a technology company or multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).
Experience in coordinating with sensitive, high stakes external teams
Attention to detail, manage ambiguity, and foster a team culture.
Strong written and verbal communication skills .
Great at taking initiative and solving problems.
Experience with Google Suite

Nice To Haves

Commitment to our values: Welcoming differences, Being relationship-minded, Practicing responsible participation, Having grit

Responsibilities

Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
Handle sensitive information with the highest degree of discretion.
Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
Support execs across US + EU time zones
Coordinate internal and external meetings.
Plan logistics and events for team and exec offsites and work weeks.
Build relationships within the organization