Executive Assistant (Health Affairs)

Hawai'i Island Community Health Center • Kailua, HI

11d • $25 - $33

About The Position

Hawaiʻi Island Community Health Center is seeking a highly organized and professional Executive Assistant to provide administrative support to its Health Affairs leadership team. The role involves coordinating multiple priorities in a fast-paced environment and supporting providers, staff, leadership, and patient care across Hawaiʻi Island.

The Executive Assistant supports leadership with scheduling, planning, and administrative coordination; manages provider, call, room, and medical student schedules; maintains provider templates in the Electronic Health Record system; tracks provider leave and absences; reviews and approves bi-weekly timesheets; and assists with payroll-related processes. The position also coordinates meetings and provider reviews, serves as a communication point between providers, staff, and leadership, maintains confidentiality, and provides customer service.

This is a full-time, non-exempt position in Medical Administration. Starting pay is $24.71 per hour, with compensation based on qualifications, skills, and experience.

Requirements

• High school diploma or GED.
• Five years of administrative experience.
• Valid Hawaiʻi driver's license and current auto insurance.
• Strong proficiency in Microsoft Office 365.
• Excellent organizational, communication, and time management skills.

Nice To Haves

• Experience in a healthcare, medical, behavioral health, or pharmacy setting.
• Experience with Electronic Health Records (EHR) and ADP payroll systems.
• Associate degree or equivalent combination of education and experience.

Responsibilities

• Support Health Affairs leadership with scheduling, planning, and administrative coordination.
• Manage provider schedules, call schedules, room assignments, and medical student schedules.
• Maintain and update provider templates within the Electronic Health Record (EHR) system.
• Coordinate provider PTO, CME, and absence tracking.
• Review and approve bi-weekly timesheets and assist with payroll-related processes.
• Schedule meetings, provider reviews, and other department activities.
• Serve as a key point of communication between providers, staff, and leadership.
• Maintain confidentiality and provide outstanding customer service.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED