Auxiliary Affairs Assistant

U.S. Coast Guard•Miami, FL

1d•Onsite

About The Position

The Auxiliary Affairs Assistant is a GS-0344-7 position with the Department of Homeland Security, U.S. Coast Guard, D7 Auxiliary Branch - DPA, in Miami, Florida. The position supports the Southeast Coast Guard District Auxiliary office and serves as a liaison between the Director and individuals within and outside the Auxiliary. The role advises leadership and staff on Auxiliary activities and policies, supports administrative operations and personnel records, and provides guidance to staff and Auxiliarists on directives, publications, and personnel matters. The position requires at least one year of specialized experience equivalent to the GS-06 grade level in the federal sector. Relevant experience includes administrative and clerical support, managing correspondence and records, coordinating with stakeholders to improve procedures and achieve program objectives, using personnel or data management systems, and providing policy and procedural guidance while handling sensitive information. Education cannot substitute for experience at this grade level. Employment is subject to federal requirements, including U.S. citizenship, applicable Selective Service registration or exemption, a background investigation, and the ability to obtain and maintain a valid state driver's license. A one-year probationary period may be required. The position is not in a bargaining unit. The announcement describes a federal employee benefits package, including insurance, retirement, leave, and other potential benefits.

Requirements

At least one year of specialized experience equivalent to the GS-06 grade level in the federal sector.
U.S. citizenship.
Must be registered or exempt from the Selective Service, if applicable.
Must successfully pass a background investigation.
Must be able to obtain and maintain a valid state driver's license.
Must meet the time-in-grade requirement by the vacancy closing date.
All qualification requirements must be met by the announcement closing date.

Nice To Haves

Experience providing administrative and clerical support, including managing correspondence, maintaining records, and coordinating with stakeholders to improve procedures and achieve program objectives.
Experience using a personnel or data management system, such as AUXDATA/Salesforce, to maintain and evaluate information, follow data submission guidelines, and generate reports.
Experience providing customer service and guidance on policies, procedures, and personnel qualifications, including researching issues, offering solutions, and handling sensitive information.

Responsibilities

Advise the Director, commands, and staff on Auxiliary activities and policies.
Review reimbursement, award, and travel requests.
Develop administrative workflow procedures to eliminate redundancy and improve efficiency.
Manage the Auxiliary personnel records system to ensure compliance with submission and reporting requirements.
Assist staff and Auxiliarists with interpreting directives, reviewing publications for policy compliance, and drafting regional guidance.
Provide guidance on sensitive personnel issues.
Process medical and disability claims, including Workers' Compensation claims.
Serve as a liaison between the Director and individuals within and outside the Auxiliary.