Executive Assistant

GTI Fabrication•Tempe, AZ

4d•Onsite

About The Position

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems. We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision. GTI Values: Safety I Quality I Customer Obsession I Speed I Agility GTI is seeking a professional and detail-oriented Executive assistant to serve as the first point of contact for visitors, vendors, and internal teams while providing administrative support across departments. This role is critical to maintaining an organized, secure, and efficient office environment within a manufacturing setting. The Office Administrator supports front desk operations, internal communication, documentation control, and coordination across Operations, Engineering, Safety, and Leadership teams.

Requirements

High school diploma or equivalent required
1–3 years of experience in an administrative, office coordinator, or front desk role
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multitask and prioritize in a fast-paced manufacturing environment
Strong organizational skills with high attention to detail
Ability to maintain confidentiality and professionalism

Nice To Haves

Associate’s degree in Business Administration or related field
Experience supporting operations in a manufacturing or industrial environment
Experience supporting Environmental Health & Safety documentation

Responsibilities

Greet visitors, clients, and vendors in a professional and courteous manner
Manage visitor sign-in procedures and ensure compliance with company security protocols
Answer and direct incoming phone calls, emails, and correspondence
Maintain a clean, organized, and welcoming front desk area
Perform general administrative duties including filing, data entry, document preparation, and record maintenance
Manage incoming and outgoing mail, packages, and deliveries
Create and maintain organized databases, records, and digital filing systems
Assist in preparing reports, presentations, and internal documentation
Maintain confidentiality of sensitive company information
Schedule meetings, appointments, and conference room bookings
Coordinate travel arrangements for staff and leadership
Support company meetings, internal events, and facility activities
Coordinate office appearance and cleaning activities with vendors and internal teams
Assist with preparing shipping documents, work orders, and inventory logs
Support document control for manufacturing operations
Collaborate with Operations and other departments to ensure smooth communication and workflow
Provide Environmental Health & Safety support including documentation assistance, record maintenance, and inspection preparation
Participate as a member of the Safety Committee
Maintain office supply inventory and place orders as needed
Monitor shared administrative resources and ensure availability
Support organization and upkeep of shared office spaces

Benefits

Medical, dental, and vision insurance
401(k) with company match (where applicable)
Paid Time Off (PTO) and paid holidays
Sick time in accordance with state and local requirements
Company-paid life insurance and disability coverage
Career advancement opportunities within a rapidly growing organization
Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects
Collaborative, fast-paced environment with strong operational and engineering leadership
Employee-focused culture centered on safety, quality, accountability, and continuous improvement

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