Executive Assistant

Lennar•Orlando, FL

About The Position

The Executive Assistant supports senior executives by overseeing high-level administrative functions. The role proactively manages executive schedules, coordinates complex travel arrangements, facilitates communication across departments, and streamlines office operations to enhance executive productivity and support key initiatives. It requires a proactive, detail-oriented professional who can manage multiple priorities, solve problems, and drive organizational efficiency.

Requirements

High school diploma or equivalent.
Experience as a C-level executive assistant.
Professional appearance and demeanor.
Ability to perform multiple detail-oriented tasks with simultaneous deadlines.
Advanced written and verbal communication skills.
Excellent organizational and writing skills.
Strong work ethic, integrity, and loyalty.
Team player with the ability to work well under pressure.

Responsibilities

Organize, prioritize, and manage large volumes of confidential and time-sensitive information.
Answer and screen the President’s phone calls and take detailed messages.
Greet visitors and coordinate setup and cleanup for business meetings.
Arrange meetings, appointments, and business travel.
Maintain and execute detailed systems and processes to support project goals.
Proactively manage calendars, schedules, and appointments while anticipating priorities.
Type business correspondence and create or edit spreadsheets and presentations using Microsoft Office on Mac.
Collect and organize daily, weekly, and monthly reports.
Prioritize and handle phone calls and emails, provide public relations support, and resolve issues.
Maintain an accurate, organized filing system and prepare expense reports.
Develop processes for efficient office management, including ordering supplies.
Assign and track building access cards and troubleshoot office equipment.
Serve as the main contact for building management issues, such as pest control and maintenance.
Manage the company phone system, including updates to names and greetings.
Coordinate meeting materials, handle mailings, and order food and gifts as needed.
Undertake special projects and cross-train as required.

Benefits

Medical, dental, and vision insurance.
401(k) retirement plan with a dollar-for-dollar company match up to 5%.
Paid parental leave.
Associate Assistance Plan.
Education Assistance Program.
Up to $30,000 in adoption assistance.
Up to three weeks of vacation annually from hire, plus holiday, sick leave, and personal day policies.
New Hire Referral Bonus Program.
Home Purchase Discounts.
Everyone’s Included Day.