Executive Assistant to the COO

THREADED FASTENERS INC•Mobile, AL

48d•Onsite

About The Position

The Executive Assistant to the COO is responsible for supporting the daily, weekly, and monthly operational activities of the Chief Operating Officer. This role provides high-level administrative and organizational support to ensure efficient execution of strategic and operational initiatives. The COO is a member of the Executive Team and serves on the Board of Directors, overseeing company operations in Sales, IT, Quality, Distribution, and Manufacturing.

Requirements

Thoroughness and attention to detail
Ability to prioritize and manage multiple responsibilities
Ethical Conduct
Excellent computer knowledge with proficiency in database management and word processing
Data entry skills
Excellent knowledge of Microsoft Suite
Excellent communication skills, both verbal and written
Proficient in grammar
Professional demeanor
Resourceful, well organized, highly dependable, efficient and detail oriented.
Time Management
High school diploma or equivalent.
Two years of experience supporting office functions.

Nice To Haves

Associates or bachelor's degree
Five years of experience supporting office function.

Responsibilities

Complete assigned daily, weekly, and monthly tasks
Assists with managing the COO's calendar, including scheduling and coordinating internal and external meetings
Supports cross-functional collaboration between departments (Distribution, Manufacturing, Quality, and HR)
Coordinates logistics, materials, and communication for internal and external meetings.
Assists in tracking key operational metrics, action items, and follow-ups
Prepares reports, presentations, and communications on behalf of the COO
Organizes onsite and offsite meetings
Research and documents findings related to assigned projects
Maintain confidentiality of sensitive business and personnel information
Assists COO with daily responsibilities
Other assigned tasks as assigned by COO