Executive Assistant to the CEO

Yee Hong Centre For Geriatric Care•Toronto, ON

2d•CA$36 - CA$46•Hybrid

About The Position

The Executive Assistant to the Chief Executive Officer (CEO) plays a critical role in enabling organizational excellence by providing high-impact executive, governance, and operational support across the Corporate Office. Reporting directly to the CEO, this role is a trusted partner who ensures the seamless flow of information, effective coordination of priorities, and operational readiness at the most senior levels of the organization. The Executive Assistant serves as a key connector across the CEO, Board of Directors, senior leadership, and external stakeholders—bringing structure, foresight, and professionalism to a dynamic and fast-paced environment. Grounded in our values of WE Care, WE Collaborate and WE Commit, this role demonstrates discretion, builds strong relationships, anticipates needs, and ensures excellence in execution. The Executive Assistant embodies a high level of professionalism, integrity, and responsiveness—enabling leaders to focus on what matters most: delivering exceptional, person-centred care and advancing the organization’s strategic priorities.

Requirements

Minimum 7 years of experience supporting C-level executives and Boards of Directors
Proven ability to anticipate priorities, exercise sound judgment, and operate with a high degree of independence and professionalism
Exceptional organizational and time management skills with the ability to manage competing priorities under pressure
Strong interpersonal, verbal, and written communication skills, with the ability to engage effectively at all levels
Demonstrated discretion and ability to manage sensitive and confidential information
Highly adaptable, proactive, and solutions-oriented, with a continuous improvement mindset
Bachelor’s degree or equivalent; formal administrative training considered an asset
Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel)
Strong proficiency with cloud-based tools (e.g., SharePoint, SurveyMonkey, Adobe Acrobat, social media platforms)
Satisfactory Police Check (including vulnerable sector screening)
Valid driver’s license and access to a vehicle

Responsibilities

Act as a strategic partner to the CEO, anticipating priorities, managing competing demands, and ensuring seamless daily operations
Serve as a primary point of contact and brand ambassador for internal and external stakeholders
Coordinate all CEO scheduling, meetings, and logistics, ensuring materials and briefings are prepared in advance
Proactively monitor and prioritize incoming information, identifying risks, issues, and opportunities
Draft, review, and manage a range of communications including correspondence, briefing notes, reports, and presentations
Support research, data analysis, and reporting for key initiatives and projects
Coordinate business travel and related logistics
Provide comprehensive administrative and coordination support to the Board Liaison
Coordinate board and committee work plans, agendas, materials, and meeting logistics
Liaise with administrative counterparts across related boards and committees
Provide executive-level support to Chiefs and Vice Presidents as required
Coordinate senior leadership meetings, retreats, and strategic initiatives
Support cross-functional projects and organizational priorities
Lead the effective and efficient administration of the Corporate Office
Maintain and continuously improve administrative policies, processes, and systems
Manage corporate records, filing systems, and documentation with a high degree of accuracy and confidentiality
Prepare payroll submissions and corporate expense reports
Manage office inventory and administrative resources
Identify and implement leading practices, tools, and technologies to enhance administrative effectiveness
Coordinate and provide guidance to administrative professionals, students, and volunteers as required