Executive Assistant to the CEO

Suntory • Raleigh, NC

1d

About The Position

Provides comprehensive executive level support to the CEO, Board of Directors, and the Senior Leadership Team (SLT).

Requirements

• High school diploma or GED required.
• Ten (10) years of administrative, project management, and customer care experience.
• Advanced knowledge of Microsoft Office Applications (MS Word, Excel, PowerPoint, and Outlook).
• Previous meeting planning experience.
• Excellent written and verbal communication skills.
• Ability to interact and communicate with individuals at all levels of the organization.
• High level of interpersonal skills and ability to handle sensitive and confidential situations.
• Continual demonstrated poise, tact, and diplomacy.
• Strong attention to detail in composing, typing, and proofing materials.
• Ability to multi-task, establish priorities, and meet deadlines.
• Exceptional organizational skills.
• Proactively address and resolve issues.
• Must be able to work hours necessary to complete assigned tasks.
• Must be able to speak, read and comprehend English.

Responsibilities

• Directly supports the CEO and SLT.
• Supports CEO in external commitments, including external boards, committees, and other groups.
• Provides full scale administrative support in all areas to SLT on T&Es, credit cards, bookings, special travel, events, etc.
• Manages primary travel and vendor relationship management to include American Airlines, Jet Logistics, Suntory, T&Es, Notary services, file management, tickets admin, and Board Room management.
• Negotiates yearly renewal of programs and contracts.
• Provides project/budget management, IT/AV assessments, etc. (AOP, Offsite VP Sales & Team Meetings, Retirement Celebrations, Board Outings, Golf Outings, and other special events.)
• Serves as the President’s liaison to Board of Directors.
• Manages logistics for Board meetings.
• Works with PepsiCo on Ring of Honor recipients/winners and oversees the process.
• Manages appointments and prioritizes sensitive matters and high-level meetings.
• Manages correspondence and prepares responses.
• Communicates on behalf of the CEO.
• Prepares presentation materials for external Board of Directors.
• Diligently keeps Board Books (PCBA, ABA, KDP, UNC Children’s Hospital, PepsiCo Blue System Council, Staff Period Reviews, Corporate Breakfasts, Teams Meetings, etc).
• Prepares expense reports, reviews credit card statements, and submits reimbursement reports for outside committee involvement.
• Participates as an adjunct member of the SLT in attending staff meetings.
• Coordinates agenda of senior management team meetings and actions.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED