Executive Assistant to the CEO

Thea Energy • Kearny, NJ

1d • $125,000 - $165,000 • Onsite

About The Position

We’re hiring an Executive Assistant to the CEO to keep the CEO focused on Thea Energy's highest priorities and ensure their days run smoothly. You’ll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the CEO, Chief of Staff, and Company leadership to create clarity, flow, and follow-through across internal and external engagements. This is an in-person role with regular collaboration across executive leaders and staff. As the executive assistant to the CEO, you will provide critical support across a variety of operational tasks. In this role, you’ll own the CEO’s calendar and inbox, drive scheduling and follow-up across a network of team members, investors, and partners, and serve as a true operational partner, keeping a high-output founder focused on what matters most. Someone with strong EQ, the confidence to manage up and push back with good judgment, and experience supporting a CEO. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in the fast-paced environment of a rapidly scaling company. Thea Energy’s dynamic team is made up of self-motivated individuals with an excitement for solving complex problems.

Requirements

• 7+ years experience supporting CEOs in high-growth organizations.
• Demonstrated organizational skills and attention to detail.
• Highly structured and process-driven, with a speed and execution mindset.
• Ability to manage competing priorities across internal teams and external stakeholders.
• Excellent oral, written, and interpersonal communication skills.
• Startup experience strongly preferred; comfort with ambiguity, and an ability to thrive in a fast-paced, dynamic environment.
• Proactive, self-directed, and solutions-oriented.
• Tech-savvy: fluent in Microsoft Office, Google workspace, Slack, Asana, and similar tools; quick to learn new software.
• High integrity, discretion, and professionalism in handling confidential and sensitive information.
• Bachelor's degree or greater.

Responsibilities

• Manage and maintain calendars, including scheduling meetings and trips.
• Collaboratively ensure that use of time is aligned with real-time priorities of the company with minimal friction.
• Ensure team is always prepared (and never surprised by) meetings.
• Anticipate needs, and issues before they arise.
• Serve as a point of contact between the executive team and various internal and external stakeholders.
• Manage and triage inbound communications.
• Draft, proofread, and edit documents, reports, communications, and other materials.
• Track action items and follow-ups, ensuring nothing falls through the cracks.
• Arrange trips, events, team meetings, and offsite activities as required.
• Other special projects as required

Benefits

• Salary range $125,000-$165,000
• Comprehensive health benefits (e.g. medical/dental/vision)
• Employee equity stock options
• 20 days PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Executive