Executive Assistant to the CEO

Norm Reeves•Dallas, TX

5d•Onsite

About The Position

The CAR Group is looking for an Executive Assistant to the CEO who operates less like a traditional assistant and more like a strategic partner. This is a high-trust, high-visibility role sitting at the center of how our CEO manages time, information, and decision-making across the enterprise. The person we're looking for isn't just organized and capable, they're exceptionally poised, sharp in a room, and comfortable operating independently at the highest level. If you thrive on autonomy, love solving problems before anyone has to ask, and can stay level-headed no matter what the day throws at you, this role was built for you.

Requirements

Extremely professional and well spoken, someone who represents the CEO and the company well in every interaction
Highly independent and self-directed, you don't need to be managed to perform at a high level
Driven and motivated, with a genuine appetite for learning and growth
Logical rather than emotional under pressure, you keep a clear head when priorities shift or things don't go to plan
Skilled at juggling many moving pieces at once and pivoting quickly without losing quality or composure
A natural problem solver who brings solutions to the table, not just flags issues
Discreet, with sound judgment and the ability to handle sensitive and confidential information at all times
5-10 years of experience directly supporting a CEO or other C-level executive
Comfortable working in office five days a week

Responsibilities

Full, delegated control over the CEO's calendar, ensuring every week reflects his true priorities and goals
All inbound communication, filtering and managing the CEO's inbox so the right things get his attention at the right time
A single, trusted master task list that keeps every commitment visible and on track
Travel logistics from start to finish, handled to a standard where the CEO only has to show up
Key operational and financial data, gathered and presented in a clear, pre-scheduled format to support the CEO's decision-making
Meeting prep and follow-up, including attending or shadowing meetings on the CEO's behalf and summarizing what matters
Cross-functional communication between the executive team, operational managers, and outside vendors
Project management for initiatives the CEO hands off, seeing them through to completion
The CEO's office environment and workflow, so he can move through his day without friction or surprise
Clean, well maintained Asana project boards, driving smart use of the CRM to track projects, tasks, and travel logistics
Evaluation and integration of AI and automation tools alongside the Legal and IT teams to keep the EA/CEO partnership running efficiently
Personal support and coordination for the CEO, including his personal calendar, occasional family and household logistics, and liaising with outside contacts like YPO members on his behalf