Executive Assistant to the Chief Executive Officer
About The Position
PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events. PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners. The Executive Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer, while also serving as a key partner in supporting Board of Directors activities and corporate office operations. This role requires exceptional judgment, discretion, attention to detail and organizational skills, with the ability to manage complex priorities in a fast-paced, executive environment. The ideal candidate is highly proactive, detail-oriented, and comfortable working onsite in close partnership with the CEO and senior leadership.
Requirements
- Bachelor’s degree or equivalent combination of education and relevant experience required.
- Must be flexible and have the ability to work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, Westchester).
- 7+ years of experience providing administrative support to C-suite executives (ideally to a CEO) in a corporate, fast-paced environment.
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Ability to anticipate needs, problem-solve, and work independently.
- Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
- Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Positive attitude and energy.
Responsibilities
- Provide comprehensive administrative support for the CEO.
- Manage complex and highly dynamic Executive calendar, including prioritization, conflict resolution, and scheduling across time zones.
- Coordinate all aspects of Executive travel, including domestic and international itineraries, flights, accommodations, ground transportation, and visa or entry requirements
- Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism.
- Ensure CEO has appropriate materials printed and ready ahead of meetings
- Prepare and track various executive administrative items (e.g. expense reports)
- Act as a liaison between Executive and internal/external stakeholders, ensuring effective communication and information flow.
- Serve as a trusted representative of the CEO in internal communications and with external stakeholders when appropriate
- Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
- Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity.
- Coordinate executive-level meals, events, and off-site meetings, including reservations and catering.
- Provide administrative support related to executive and Board communications, as required.
Benefits
- Competitive salary and benefits package.
- A collaborative and inclusive work environment.
- Work with a passionate team dedicated to making a positive impact.
- comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
1-10 employees
