Executive Assistant to the Chief Development Officer

NPR•Columbia, WA

1d•Hybrid

About The Position

NPR is seeking an experienced and highly resourceful Executive Assistant to the Chief Development Officer (CDO) to provide strategic administrative support in a high-impact environment. This role is vital in supporting the CDO by managing complex scheduling, high-level communications, and cross-functional coordination while exercising exceptional judgement and discretion. Attention to detail, excellent communication skills and the ability to manage multiple tasks simultaneously will be key in supporting the CDO’s daily operations and maximizing their productivity. Success in this role will contribute significantly to the smooth operation of the Office of the CDO.

Requirements

Minimum of 3 years of experience as an Executive Assistant.
Advanced proficiency in calendar management tools and scheduling software.
Demonstrated ability to build trust, maintain relationships, and handle confidential information with discretion.
Demonstrated ability to manage and optimize the schedules of senior executives, ensuring alignment with business priorities and personal preferences.
Ability to prioritize simultaneous assignments in a dynamic, fast-paced, deadline-driven environment.
Demonstrated experience interacting with high-level executives, including board members, donors, and policy leaders.
Bachelor's degree or equivalent in work experience

Nice To Haves

Experience working with Development teams and/or with Foundations and Donors is a plus.
Experience with C-Suite executives preferred but not required.
Prior experience supporting an executive overseeing a Development Department or Foundation Board.
Proactive: Anticipates the CDO's needs and takes initiative to address them.
Communicative: Communicates clearly, effectively, and professionally with all levels of the organization and a wide range of external stakeholders.
Attention to detail: Ensures accuracy in all aspects of office operations, including scheduling, calendar management, and documentation.
Curiosity: Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a curiosity to learn.

Responsibilities

Manage and maintain the CDO’s calendar; scheduling and coordinating meetings, appointments, and events, being sensitive to professional and personal conflicts.
Support the CDO by prioritizing tasks through strategic inbox administration, including message prioritization, response management and coordinating tasks identified through email communications.
Provide high-level administrative support for the leaders and staff within the Development Department.
Create and facilitate professional, accurate and timely communication between the office of the CDO and other executives and staff, as well as with a broad range of external stakeholders, keeping in mind local, national and international current events.
Manage and prioritize incoming correspondence to ensure prompt responses.
Establish a process to provide the CDO with necessary background information and briefing materials ahead of phone calls, meetings, events, conferences, and speaking engagements.
Serve as a bridge for smooth communication between the Office of the CDO and internal teams, demonstrating leadership and collaboration to maintain trust and support with other administrative staff.
Arrange air travel, hotels, and other transportation for domestic and international travel; prepare travel documents for the CDO.
Manage and support special projects aligned with the CDO’s priorities.
Manage logistics for internal and external meetings, events, conferences, and presentations – including helping to coordinate the agenda and potentially moderating weekly team meetings.
Prepare to engage in complex, sensitive and highly confidential interactions inside and outside the organization.
Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization.
Manage confidential and sensitive information with the highest level of discretion.
Ensure internal processes run smoothly by identifying bottlenecks, flagging concerns, and supporting internal coordination across divisions and executive team members.