Executive Assistant to the Chief Executive Officer

EverStrive Solutions • Overland Park, KS

17h • Hybrid

About The Position

The Lewis & Clark Information Exchange (LACIE) is seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO). This role offers the opportunity to work closely with senior leadership and contribute to work that supports healthcare organizations across Kansas and Missouri. LACIE is a nonprofit health information exchange focused on improving how patient information is shared across the healthcare system. Since 2010, LACIE has provided a secure platform that enables providers, payers, and community organizations to access timely, accurate patient data, which supports better decisions and more coordinated care. The Executive Assistant provides administrative and operational support to the CEO and plays a key role in ensuring priorities, communication, and workflows are well coordinated. This position works across internal teams and external partners and requires strong organization, attention to detail, and the ability to anticipate needs in a professional environment.

Requirements

• Bachelor’s degree preferred in Communications, Business Administration, Public Administration, or related field
• 2–4 years of administrative, coordination, or executive support experience; experience supporting senior leadership preferred
• Experience in a healthcare, nonprofit, or mission-driven organization preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams), including experience creating executive-level materials
• Experience using collaboration and project management tools (e.g., Microsoft Teams)
• Strong organizational skills with the ability to manage time, coordinate calendars, prioritize tasks, and meet deadlines
• Excellent written and verbal communication skills, with the ability to support and communicate with senior leadership
• High level of professionalism, confidentiality, and sound judgment
• Attention to detail and accuracy in drafting and reviewing communications
• Ability to manage changing priorities, solve problems, and adapt in a fast-paced environment
• Willingness to contribute and collaborate across the organization
• Willingness and availability to travel (locally & nationally), sometimes with short notice.
• Requires regular in-office presence in Kansas City (Overland Park), with some flexibility in scheduling based on business needs.

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling, prioritization, and conflict resolution
• Prepare materials for meetings, including agendas, summaries, and supporting documents
• Draft and edit emails, presentations, and other communications for business leadership use
• Coordinate meetings and follow up on action items
• Track key priorities, deadlines, and projects
• Serve as a point of contact for internal team members and external partners, maintaining professionalism and continuity across interactions
• Maintain organization of files, documents, and information
• Coordinate all aspects of travel, including flights, accommodations, ground transportation, and itineraries; provide on-call support during travel as needed
• Accompany the CEO on travel as needed and support real-time logistics and meeting coordination
• Prepare itineraries, briefing materials, and contingency plans, and track travel-related expenses, receipts, and documentation in compliance with organizational policies
• Maintain awareness of organizational priorities and operating rhythms to anticipate needs
• Maintain strict confidentiality and exercise sound discretion when handling sensitive information; ensure the CEO receives accurate, timely, decision-ready information

Benefits

• medical
• health
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• retirement plan participation
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive